If you are on a waitlist for ANY course, this procedure will affect you. It is your responsibility to be aware of and understand this information.
***Please read this entire document carefully. This procedure will affect how students choose courses to register in and waitlist for each term. Students cannot be added back onto a waitlist for a course that they were automatically dropped from based on the scenarios below.***
IMPORTANT: If you put yourself on the waitlist for a course and a seat becomes available, you will automatically be taken off the waitlist and registered in the course. You will immediately receive a message via your COCC email account that informs you that you have been automatically moved from the waitlist into the course as a registered student. As a registered student, you will be responsible for the course tuition/fees by that term's tuition deadline. You also will receive a grade at the end of the term. If you do not wish to be a registered student in this course, you must drop the course online through your Bobcat Web Account or by calling 541-383-7500 by the appropriate deadline.
You can check your waitlist status daily by checking your Student Detail Schedule in your Bobcat Web Account.
When viewing your Student Detail Schedule, there are two information fields under each course CRN regarding the waitlist:
Status: Shows the date you were added to the waitlist
Waitlist Position: Shows your current position on the waitlist
Note: Students are moved from the waitlist to the course only when a seat in the course becomes available because another student dropped the course and only if the system allows it based on scenarios below.
Can I register for one course and be on a waitlist for a course with the same course subject (i.e. MUS, WR, SOC) but different CRN (Course Reference Number)?
While the system might allow you to be on a waitlist initially, you will never be moved into the course from the waitlist if you are already registered in that course with a different CRN. It is your responsibility to monitor your waitlist position and make the decision to drop yourself out of the registered course in order for the automatic transfer from the waitlist into the course to occur if a seat becomes available. If you are still in the registered course at the time a seat becomes available in the waitlisted course, the system will immediately drop you from the waitlist with no prior notification.
Can I register for a waitlist if I would exceed the maximum credit hours when allowed into that course?
While the system might allow you to be on a waitlist initially, you will never be moved into the course from the waitlist if that course would put you over the maximum credit hours available to a student- which is 19 credits for most students. You will be dropped from the waitlisted course with no notification if, at the time a seat is available, the system cannot automatically move you to the course as a registered student because it would put you over the maximum credit hours.
Can I register for a waitlist with a time conflict?
No, you cannot register for two waitlists that have a time conflict or register for a course and a waitlist that have a time conflict.
Can I register for multiple waitlists for the same course?
Yes, you can register for multiple wait lists but as soon as a seat becomes available in one of the courses, you will be added to that course and immediately dropped from any other waitlist(s) that has the same course number.
Can I register for a course or for a waitlist if I haven't met required placement test scores and/or the course prerequisite(s)?
No, you cannot register for a course or for a waitlist if you have not met the prerequisite(s) or are not in progress towards successfully completing the prerequisite(s) for that course.
How often should I check on my waitlist status?
Daily. The system will check your status and automatically update your registration once per day- usually overnight- so you do not need to check your status more often than once per day. You can check your status by looking at your Student Detail Schedule in your Bobcat Web Account and viewing your waitlist status and position.
Will I find out if I got into a course?
Yes, an electronic notification will be sent to your COCC email as soon as you have been moved from the waitlist into the course. It is recommended that you check your COCC email daily to look for this notification as well as other important notifications that come from the College. The subject line of the email will contain specific information such as: Notification of Registration Change.
What are my chances of getting into a course if I am on a waitlist?
It depends. Many times courses have students who register and then drop the course before the term begins. If you are near the top of the waitlist and there are still a few days before the Friday prior to the start of the term, it is likely that you may get a seat in the course. However, if you are near the bottom of the waitlist, your chances are much less likely. If there are still multiple weeks (or months) before the term begins, the basic recommendation is to check your waitlist status frequently to see if your status has changed. You can do that by viewing your Student Detail Schedule in your Bobcat Web Account.
What if I don't get into a course for which I am waitlisted?
If you do not get into a course for which you are waitlisted, you have the following
1. Take the course another term.
2. Drop yourself from the waitlist and find another course to take that has seats available.
3. Attend the first day of course and attempt to get placed into the course through instructor permission.
If a registered student does not show up to the first full week of the course, the instructor can offer that seat to someone else and will use the waitlist order to determine who should be added to the course.
How late can I register for the waitlist and still be moved into a course?
The automatic transfer from the waitlist will end 5pm the Friday prior to the start of the term for courses that start the first week of the term. For courses starting after the first week, the automatic transfer from the waitlist will end two days prior to the beginning of the course.