Academic Forms

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Academic Warning & petitions

Forms for if you’re on academic warning or need an exception to academic policy.

• Academic Warning Worksheet (Second Warning)

  Complete the Second Academic Warning Worksheet if you have been placed on Second Academic Warning. You will be required to meet with an academic advisor to complete this worksheet. Submit the worksheet to Admissions & Records by 5 p.m. on Monday of Week 2 of the following term.

• Academic Reinstatement Petition (Third Warning)

  Complete the Third Academic Warning Petition if you have been placed on Third Academic Warning. You will be required to meet with an academic advisor to complete this Academic Reinstatement Petition. Submit the worksheet to Admissions & Records by 5 p.m. on Monday of Week 2 of the following term.

• Student Petition Forms

  In cases of an exceptional circumstance, you can request an exception to a published academic policy by submitting the Student Petition Form. 

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Enrollment Status

Forms related to completing or changing your academic path.

• Special Admissions - Under 15 Approval Requirements + Form

  If you are under 15 years old and interested in attending COCC, complete the Special Admissions - Under 15 Approval Requirements + Form.

• Term Change Form

  • To access this form please login to your application
  • Select your old application (must be labeled as submitted)
  • Select “Need to Change your Term?”, complete the questions, then hit submit
  • Please note that term changes take 1-2 business day to process

• Military Orders Activation Form

  If you are a Central Oregon Community College student, have received military orders, and need to navigate course registration statuses, grades, and billing/refunds, complete the Military Orders Activation Form.

  Process

  If you receive qualifying military orders during an enrolled term, complete the following steps: 

  1. Review Your Rights and Responsibilities under ORS 341.499. Contact COCC Veterans Services for support in understanding the procedure and for assistance in communicating policy with faculty or staff. 
     
     
  2. With Veterans Services support, work with each instructor to determine the agreed-upon outcome for each course. Possible outcomes may include an incomplete grade, a final grade or withdrawal. 
     
     
  3. After Steps 1 & 2 are complete, submit the COCC's ORS 341.499 Military Orders Activation Form with a copy of your official military orders. 
     
     
  4. After submission of the form, check your email for updates. Admissions & Records will review and process the form, as well as Financial Aid and Veterans Services as applicable.

   

  If you have any questions regarding the process, please contact Admissions & Records at 541-383-7500 or Veterans Services at 541-330-4362.

• Veteran Status Form

  If you are a current or former member of the military, complete the Veterans Status Request Form.

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Grades & Degrees

Forms related to grades, courses or completion of a degree/certificate.

• Application for Certificate or Degree

  To apply for any degree or certificate that is not your declared program of study, or if you have enrolled in the final course(s) for your degree or certificate, please complete the Application for Certificate or Degree Form. 

• Challenge Course

  You may be able to earn credit for what you already know through a Course Challenge.  If you are interested in challenging a course you must receive permission from the instructor and department chair, and complete the Petition to Challenge a Course form.

• Degree Status Change Form

  If you would like to change your degree seeking status, please complete the Degree Status Change Form.

• Incomplete Grade Contract
  If you are requesting an Incomplete Grade due to extenuating circumstances that would prevent you from completing your class, please complete the Incomplete Grade Contract. 

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Student Information & Privacy

Forms to manage how your information is shared or listed on your account. 

• Name Change Form
  To change your name and have your COCC student records updated, please complete the Name Change Form.
• Non-Disclosure of Student Information Request Form

  If you do not want COCC to release directory information to anyone, please complete the Non-Disclosure of Student Information Request Form. This form prohibits COCC faculty and staff from discussing any student business over the phone and all business will be conducted in person only.

• Non-Disclosure of Student Information Request Removal Form
  If you would like to remove your request for Non-Disclosure and allow directory information to be released, please complete the Non-Disclosure of Student Information Request Removal Form. 
• Release of Information Request Form
  To grant COCC permission to release your information to designated individuals, please complete the Release of Information Request Form. 
• W-9S
  To provide your tax identification number, please complete the W-9S Form.

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Transcript Requests & Waivers

Forms to manage how your information is shared or listed on your account. 

• Oregon State University Transcript Request Form

  Oregon State University Transcript Request Form

• Unofficial Transcript Request

  One Time Fee Unofficial Transcript Request Form

• 65+ Waiver

  If you are 65+ please complete the 65+ Waiver.

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Questions?

• If you are needing help with your form, please contact Admissions & Records at welcome@cocc.edu or 541-383-7500.
• Por favor, vea lo que tenemos para ofrecerle. Si tiene preguntas, por favor envíenos un email a bienvenidos@cocc.edu, o llámenos a nuestra línea de teléfono en español, 541-318-3723.
• View Financial Aid Related Forms.