HR-17-3 Reporting and Investigation Process

The following outlines the process and timeline associated with discrimination, discriminatory or sexual harassment and sexual misconduct/sexual violence investigation, noting that certain circumstances may require that the timeline be extended; in such situations, the College will make a reasonable effort to notify all affected parties.

  1. The Title IX/EEO Officer (or designee) will meet with the concerned individual within five (5) business days of receiving the complaint to review the concerns and determine the proper avenue for addressing the complaint.

    1. If it is determined that a Title IX/EEO investigation is not warranted, the Title IX/EEO will provide guidance and resources as to other avenues to address the concern if appropriate.
    2. If it is determined that a formal investigation is warranted, the Title IX/EEO Officer will designate an investigating officer; the investigating officer will complete an investigation within fifteen (15) business days after the Title IX/EEO Officer meets with the concerned individual.

      As part of the investigation, the investigating officer may notify the appropriate College staff of the investigation. The investigation may include interviewing all parties to the complaint and interviews with witnesses as identified. All parties have the right to have a support person present at such interviews as outlined in section II. The investigating officer will collect all supporting documentation.

  2. Upon completion of the investigation, the investigating officer will prepare a final investigation file including interview summaries and supporting documentation; the investigation file will be completed within ten (10) business days of the completion of the investigation and submitted to the Title IX/EEO Officer.
  3. The Title IX/EEO Officer will review the file and prepare a written summary of the investigation to be shared with the complainant and accused within five (5) business days after receipt of investigation file. For investigations involving students, the written summary and recommendations for further actions will be given to the Office of Student Life for adjudication; for investigation involving employees, the written summary and recommendations for further actions will be given to the appropriate supervisor and Director of Human Resources for adjudication.
  4. If neither party objects to the determination, the complaint will be considered resolved. If either the complainant or accused disagrees with the determination and wishes to appeal the decision, s/he may pursue the complaint further by requesting an appeal in writing to the Title IX/EEO Officer within five (5) business days of receipt of the final investigation written summary.