G-34-4 General Responsibilities of All Instructors
General Responsibilities of All Instructors (including part time, adjunct, full time temporary and full time tenure track)
The responsibilities of a professional at Central Oregon Community College are broad and demanding. For an individual hired as a member of the teaching staff, responsibilities include but are not limited to:
- Meet, as a condition of employment, the minimum requirements for the position.
- Teaching responsibilities as assigned and as College needs indicate. Courses may be during the days and/or evenings and on or off campus. Departments are encouraged to rotate such responsibilities among full-time faculty members when such assignments are required.
- Keep oneself and one's courses current in content and instructional methods and make recommendations for equipment and supplies purchased.
- Office hours and Student Contact: Part time and adjunct instructors are expected to be available to their students outside of class for approximately one hour/week for each section they teach up to a maximum of five hours/week.
- Keep a record of student achievement to support the grade assigned and record the midterm grade (if a D or F) and/or final grade in Bobcat Web on or before the deadline announced each term. Late grades can result in financial aid and eligibility problems for students.
- Grade record retention: each instructor is responsible for keeping an accurate paper or electronic grade book. Grade records should be retained by the instructor for one full year.
- Retention of important student work: faculty members are responsible for maintaining accurate files of important student work (midterm exams, final exams and formal papers) through the end of the regular following quarter (except summer), if such work is not returned to the student.
- At the time an instructor leaves COCC, a record of the grades for all classes he/she taught within the past year will be deposited with the Department Chair and retained for one full year.
- Assignment of load for administrative duties performed by department chairs and program directors is determined by the Vice President of Instruction and is generally uniform across the College. Variations to chair load may occur when the department is relatively large (number of programs and of full time faculty) and there is limited additional administrative load assigned to others for directing programs in the department. Variations in program director load may occur in the year in which the program is subject to professional accreditation, or if a certain level of load is required by professional licensing or accrediting body, or if major curricular change is initiated.
- Attendance Records: attendance must be taken the first week of each term and faculty should administratively withdraw students who fail to attend all classes as discussed in the Class Attendance and Withdrawal policy noted in the catalogue.
- Administrative withdrawal: All faculty are responsible noting the absence of students either on the roster or electronically via email to Records. The Administrative Withdrawal/Attendance Policy states that students will be withdrawn for non-attendance during any part of the first week of classes, or the first class of a short term class.
- Course syllabus: a syllabus for each course taught must be filed in the department office each quarter. Recommended information for inclusion in the syllabus is noted in the syllabus template located in Faculty Resources (on the COCC Employee Intranet).
- Absence from classes by faculty members: All faculty members are expected to meet all their scheduled events and follow procedure to notify the department of absence due to illness, emergency or bereavement. See HR section of the General Policy and/or Procedures Manual.
- Planned or scheduled absence: If a faculty member is anticipating an absence from College events, for reasons other than those addressed above (i.e. seminars, workshops or other professional development activities), the faculty member must consult with the Department Chairperson about appropriate coverage.
- Become computer literate in general and to the depth needed in specialized technology in one's subject area.
- As appropriate, locate and supervise cooperative work experience stations.
- Honor current policy for final exams.