G-34-4 General Responsibilities of All Instructors

(Formerly HR-9-2)

General Responsibilities of All Instructors (including part time, adjunct, full time temporary and full time tenure track)

The responsibilities of a professional at Central Oregon Community College are broad and demanding. For an individual hired as a member of the teaching staff, responsibilities include but are not limited to:

  1. Qualifications: Meet, as a condition of employment, the minimum qualifications for the position.
  2. Teaching Responsibilities: Teaching responsibilities as assigned and as College needs indicate. Courses may be during the days and/or evenings and on or off campus. Departments are encouraged to rotate such responsibilities among faculty members when such assignments are required.
  3. Professional Improvement: Keep oneself and one's courses current in content and instructional methods and make recommendations for equipment and supplies purchased.
  4. Office hours and Student Contact: Part time and adjunct instructors are expected to be available to their students outside of class for approximately one hour/week for each section they teach up to a maximum of five hours/week. Full time faculty are expected to hold at least 5 office hours a week (if teaching online, 1-2 hours may be virtual). Office hours should be posted on office doors, and on the faculty member’s directory page of the COCC website.
  5. Grade Records: Keep a record of student achievement to support the grade assigned and record the midterm grade (if a D or F) and/or final grade in Bobcat Web on or before the deadline announced each term. Late grades can result in financial aid and eligibility problems for students.
    • Each instructor is responsible for keeping an accurate paper or electronic grade book. Grade records should be retained by the instructor for one full year.
    • Faculty members are responsible for maintaining accurate files of important student work (midterm exams, final exams and formal papers) through the end of the regular following quarter (except summer), if such work is not returned to the student.
    • At the time an instructor leaves COCC, a record of the grades for all classes they taught within the past year will be deposited with the Department Chair and retained for one full year.
  1. Administrative Responsibilities: Assignment of load for administrative duties performed by department chairs and program directors is determined by the Vice President of Instruction. The amount of load release is generally calculated using an algorithm, but variations to Chair load may occur under unusual circumstance. Variations in program director load may occur in the year in which the program is subject to professional accreditation, or if a certain level of load is required by professional licensing or accrediting body, or if major curricular change is initiated.
  2. Administrative Responsibilities: Attendance must be taken the first week of each term and faculty must administratively withdraw students who fail to attend any class during the first week of classes or the first class of a short-term class (if the student contact the instructor ahead of time about an absence, the faculty member can take that into consideration).
  3. Course syllabi: A syllabus for each course taught must be posted in COCC’s Learning Management System (LMS, currently Canvas) course shell for that course, and be filed in the department office each quarter. Information for inclusion in the syllabus is noted in the syllabus template located in Faculty Resources section of the COCC website.
  4. Computer Literacy: Become computer literate in general and to the depth needed in specialized technology in one's subject area.
  5. Student Work Experience/Internships: As appropriate, locate and supervise cooperative work experience stations.
  6. Final Exam Policy: Adhere to the current policy for final exams.