G-31-8.2 Grant and Special Project Administration

Provision shall be provided in the annual budget for the receipt and expenditure of separately funded projects.

Proposal and Application Submission

All potential proposals will be approved by the appropriate Vice President/Dean and submitted to the Vice President for Administration for placement on the President's Advisory Team agenda.

All proposals and applications will be reviewed and approved by the Associate CFO, the Grants Officer, and the Director of Contracts and Risk Management. The Director of Contracts and Risk Management will submit all applications to the Deputy Clerk for final approval and sign-off by the institution.

Award Administration

All award documents will be reviewed by the Grants Officer, the Associate Chief Financial Officer, and the Director of Contracts and Risk Management prior to final approval and signature. When award conditions are deemed acceptable and the award is for $50,000 or more, the Grants Officer will place the agreement on the consent agenda of a regularly scheduled Board meeting, for Board approval. If the award is $50,000 or less, the Grants Officer will submit the agreement to the Deputy Clerk for final approval and signature.

Project reporting will be the responsibility of the Project Leader; fiscal reporting will be the responsibility of the Associate Chief Financial Officer. The Dean/Vice President approving the initial project will serve as the immediate supervisor to the Project Leader.