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Microsoft Office 365 Resources

COCC uses Microsoft Office 365 as the standard platform for coursework document creation and storage. Please note that for standard courses the Microsoft Office file types (.doc, .docx, .ppt, .xlsx, etc) as well as PDF files are the only file types accepted for COCC coursework. 

Office 365 and OneDrive Introduction for COCC Students

What is Office 365?

A group of applications that students automatically have full access to for FREE! This includes creation applications like Word, PowerPoint, Excel, and many more! We can use our COCC email address to keep all of our documents in one safe place that we can access from any device.

How can I login to my Office 365 account?

We can use these applications for free by going to Office.com and logging in using our COCC email address and password. Alternatively, we can download them for free on our computer from the same site.

Should I use the web version or download the apps?
 Use Office.com (the web version of Office 365) to create and save documents for school. If you are unable to download applications to your computer or if you're using the COCC computer labs, a shared computer or a Chromebook, use Office.com for free. Utilize the free downloads of the creation applications (Word, PowerPoint, Exel, etc) to create and save documents if you're using your personal computer and want to own these applications.

Why do we want to use Office 365?
 

  • The main reason: Blackboard will not accept any other file types.

    • If you use any other word processor to type up your assignments, like Google Docs, you will need to convert the saved file to an accepted file type.

  • A large amount of formatting tutorials focus on Office 365 programs like Word, so if you are making a project for class you will get detailed instructional help for slideshows, papers, spreadsheets with Office 365 programs.
  • It's free!
  • Share large files with instructors – send videos and sound recordings as links instead of attachments.
  • Please note: Only submit assignments as a link when the file is too big to attach to the Blackboard assignment.



What is OneDrive?

OneDrive is a cloud based storage service that lets us save documents online. We can log on to our Office 365 account on any device that has Internet and access all of our documents saved in our account using the OneDrive application. 

We can either download OneDrive and save items to the application on our computer, or upload items to OneDrive where they are stored online.

OneDrive will let you save Word documents, PowerPoints, Excel spreadsheets, images, audio files, videos, zip files, PDFs, any many other file types.

When we use Office.com to create our documents, everything is automatically saved to OneDrive.

Sample Document - Saved

When we download the creation applications (like Word, PowerPoint, Excel) to a personal computer, then we must take an extra step to save things to OneDrive in order to access them online at any time.

Why do we want to use OneDrive?
 
  • Large save memory, keep everything school related in one spot.

  • Easily save and organize documents.

  • Save documents to Office.com and OneDrive instead of on the device.

  • OneDrive files are private, for your eyes only, until you decide to share.

  • Open your saved files on any device with OneDrive.


 

How to use Office.com (the web version) for free:
 
  • Navigate to https://office.com
  • Sign in using your COCC email address and password
  • Click into any of the applications in the list. When you start a new document in any application, it will automatically save in your account so you can come back to what you were working on at any time

Office.com Homepage Click any of these applications to start creating a document. Once you start a new document it will automatically save in your office 365 account

 



 

How to download Office Applications like Word, PowerPoint, and Excel for free:
 
  • Navigate to https://office.com
  • Sign in using your COCC email address and password
  • Click Install Office
  • Click Office 365 Apps
  • Follow the download instructions on screen

How to download the applications 1. click install office 2. click office 365 apps

 Please note: If you are working in the applications, you need to manually click "SAVE" if you want your work to be saved. It will not automatically save for you. Save often!



 

Instructions For Windows Users to download Office 365 apps through your COCC Student email inbox:
 

Accessing Office 365 apps

 



 

Instructions for Mac Users to download Office 365 apps through your COCC Student email inbox:
 

Office 365 for mac

 



 

How to upload and save files to OneDrive from your device:
 

When we download the creation applications (like Word, PowerPoint, Excel) to a personal computer, then we must take an extra step to save things to OneDrive in order to access them online at any time.

  1. Navigate to office.com
  2. Click OneDrive
  3. Click Upload, then click Files
    Upload Files
  4. Select your document, click open
  5. After the upload is complete you will see the file in your "My Files" list


 

How to save your document from OneDrive to your device:
 

OneDrive will store all of your documents online. You are welcome to download your documents to your device at any time.

If you want to work on them offline, you will need to first download the creation applications off of Office 365 (Word, PowerPoint, Excel, etc) and then store the documents to your device. You will not be able to open or work on the document offline if you haven't downloaded the applications.

  1. Navigate to office.com and sign in using your COCC email address and password
  2. Click on the waffle/ app launcher
  3. Click on the OneDrive icon
  4. Locate your file under "My files"
  5. When you are ready to save the document, got to "FILE" on the menu bar then select "Save As" and click "Download a Copy"
    Save As, Download a copy
  6. Click on the link "Click here to download your document" Select "Save File"
  7. Select the location on your computer where you can easily find the file (Documents folder or Desktop, for example.) Name the file as instructed. Click "Save"


 

How to browse cloud storage in OneDrive using Blackboard for assignment submissions:

 



 

Convert files to PDF file types using OneDrive and Office 365:

 

 

  1. Navigate to office.com and sign in using your COCC email address and password
  2. Click on the waffle/ app launcher
  3. Click on the OneDrive icon
  4. Click Upload, then click Files
    Upload Files
  5. Select your document, click open
  6. After the upload is complete you will see the file in your "My Files" list
  7. Locate your file under "My files"
  8. When you are ready to save the document, got to "FILE" on the menu bar then select "Save As" and click "Download as PDF"
     Save as PDF
  9. Click on the link "Click here to download your document" Select "Save File"
  10. Select the location on your computer where you can easily find the file (Documents folder or Desktop, for example.) Name the file as instructed. Click "Save"

 



 

Use your phone to convert and make multiple page PDFs:

 

 



 

Important Notes about Office 365:

  • This is referred to as the "Waffle" or "App Launcher": waffle
  • The easiest way to download Office 365 is by going to Office.com and following the install directions laid out previously on this page.

  • You can also download Office 365 by going to your COCC email inbox. Instructions for this method are laid out previously on this page.
  • When saving documents online, select "OneDrive - Central Oregon Community College" and NOT the plain "OneDrive" link unless you have a personal account. You may be required to log-in to authenticate to the selected save location.
  • If you are currently using a personal Outlook account, you may have to transfer your outlook account to the new Outlook ProPlus.

Contact

If you need further assistance, please email elearning@cocc.edu or call: 541-383-7785