Remote/Distance Learning Instruction Preparation

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Preparatory Timeline for Faculty

This matrix is designed to walk you through the essential steps to prepare yourself and your courses for remote instruction. This includes reviewing your course objectives, material, and resources, as well as connecting with your students and establishing communication. The 'Course Activity' column are items that should be completed to best prepare. The 'How to Accomplish' column includes suggestions and links to tools you may use. The 'Suggested Date' is our recommendation for when to complete each item. 

  Course Activity How to Accomplish Suggested Date
Pre-Term Start Create your Remote Teaching Plan  Download and complete the remote teaching plan worksheet. Three weeks before term
Update your syllabus Include your communication and new course details as necessary. (Here's a template full of suggested language and resources!) When you're ready, upload it to Canvas or add it to your Welcome email. Two weeks before term
Identity essential material to distribute

Check your remote teaching plan - what are the essential components for week one? What are your goals for this week, and do any of those goals rely on material that need to be converted to a digital format?

Two weeks before term
Send first Welcome Message

Send your "first-pass" message to students to inform them how you will communicate throughout the term, through what medium, and how often.

*Rosters are subject to change until 5PM the Friday before classes begin. You may wish to send this message more than once to include newly enrolled students.*

One week before term
Distribute student Remote Readiness Survey

In your Welcome message, consider including this short survey to students. While this will not ultimately be the determinate of how you teach, having a better idea of where your students technology capabilities are can inform important decisions you need to make.

Student Remote Readiness Survey

For example, if less than half of the class has reliable home internet, requiring synchronous sessions on Zoom might not be successful and an asynchronous option should be considered.

One week before term
Review Week One

By now you have completed a review of your course content for the first week or two of class, considered how you will deliver your essential content, and communicated critical information to your students. (Take a deep breath.)

Before the class officially opens, consider the information you have gathered. Is there anything glaringly missing? Are there stakeholders (your chair, admin, eLearning staff) who you need to contact for any information? Remember that you can control the availability of your course by clicking into your Canvas course, click Settings, click Course Details, then scroll down to set the course start and end date. 

One week before term
First Week Post Welcome and Syllabus Your roster should now be finalized. Welcome your students through your established communication method. Introduce yourself and the class. Day One
Take Attendance

To comply with COCC's Attendance Policy you'll still need to take attendance. Unlike a standard f2f attendance check on specific class days, you'll need to use an asynchronous attendance activity such as:

*For remote and online courses, the date for your Attendance Requirement is flexible, as long as rosters are submitted to Admissions and Records before the Friday deadline.

Before Friday, Week One
Manage Late Enrollments

As usual, there is likely to be much shuffling of students during the first week of term. If a student approaches you requesting a late add to your course, you will need to electronically approve them to register in Bobcat web (no blue slips!).

If you have students who are struggling to technology and access, you can refer them to Admissions and Records and/or eLearning.

Week One
Get Started Teaching!

Hopefully by day two or three of term you can start diving into the real curriculum of the course. Remember that there are best practices, pedagogical recommendations, and more tech resources available on the Tools and Resources for Faculty page.

Week One
Ongoing Host Office Hours Host virtual office hours. This means being available for student questions and consultation during a specific, predetermined period of time. You can host virtual office hours through Zoom, or simply be readily available through email or phone...whatever works for you and your class. Weeks Two-Ten
Deliver Content Keep calm and carry on: deliver your lectures, assess student comprehension, provide grade information and feedback, and engage with your class to the best of your ability.  


A hat tip and thanks to PCC for the inspiration for this resource.