GradTracks FAQ

General Questions

What is GradTracks?

GradTracks is a new tool to help students and advisors track a students progress toward degree completion. GradTracks helps students see how completed courses are applied toward their degree/certification and what requirements and courses are needed to graduate.

How do I find GradTracks?

Logon to your Bobcat Web Account and select the Student Services & Financial Aid tab.
Click on the GradTracks link, and again on the GradTracks button.

You must be admitted to COCC and taking credit courses in order to view your information on GradTracks.

When should I use GradTracks?

• Before you meet with your advisor, review and print your audit
• View your audit after grades post
• After registering, confirm that your courses meet certificate/degree requirements
• Before you apply for your certificate/degree, review your planned courses for upcoming terms.

I can't access GradTracks. What should I do?

If you are trying to access GradTracks between 8pm and 7am, please try again during normal hours.

Otherwise, if you are currently enrolled in credit classes and you are able to login to your Bobcat Web Account, but not GradTracks, email us at MyProgress@cocc.edu.

Viewing your Audit

How do I read the degree audit?

The audit has several sections:

Student Information: This is information about your program, major, advisor, planning year, COCC gpa and other academic information.

Program/Certificate Block: Each Program/Certificate will be displayed in a block along with all of the requirements and the courses already taken or courses needed to fulfill the requirements.

Health Requirement: Some programs have a separate Health Requirement block. Meeting the requirements in this block will fulfill your health requirement.

Not Applied to this Audit, Insufficient, or In Progress sections: These sections show classes that were not required for your program/certificate, were insufficient, repeated, or are currently in progress.

Why are some courses not being applied to my degree requirements?

Courses listed in the Not Applied to this Audit or Insufficient sections do not meet the program requirements. The course may not be needed, may not meet minimum grade requirements, or may be a course that has been repeated.

Please talk to your advisor if you have questions about why a particular course is not being applied to your degree requirements.

I had to take a developmental or prerequisite course for my program, why isn't the course applying to my certificate/degree requirement?

Some courses are pre-requisites to other courses, or are required for program entry or to demonstrate competencies prior to taking program courses, but are not part of the program degree requirements. These courses will be listed under Not Applied to this Audit. Please talk to your advisor if you have questions about why a particular course is not being applied ot your degree requirements.

Can I see a list of the classes that I have taken?

Yes. On the Audits tab, click on the Unofficial Class History link near the top of the screen to see courses taken at COCC, as well as courses that you have transferred in from other schools.

How do I print a copy of my audit?

On the Audits tab, click on the Print link at the very top of the screen.

Transfer Coursework

My transfer coursework is not in GradTracks, will it still count toward my requirements?

If you transferred coursework to COCC from other colleges prior to Fall 2011, your transfer courses were articulated in bulk toward your identified program. If you have not changed programs, you can continue to use the original transfer evaluation and courses will automatically be applied to your program/degree at the time of graduation.

I have submitted transcripts to COCC. Why are my credits are missing from GradTracks?

Students admitted prior to Fall 2011 may not have had their transfer work articulated for GradTracks. Please submit a Request for Articulation in the Admissions & Records office in Boyle Education Center. It can take anywhere between 6 weeks to several months to process an articulation. An Email will be sent to your COCC Email address when your transfer coursework is available in GradTracks.

I've requested an articulation of my transcripts. When will that be available in GradTracks?

Articulations can take anywhere between 6 weeks to several months to process, depending on the time of year. An Email will be sent to your COCC Email address when your transfer coursework is available in GradTracks.

Planning Year and Major

What is a planning year and how does it get changed?

Planning Year is the catalog year of the requirements displayed in your audit. It defaults to the earliest year you can use (the year you were admitted, up to three years old), but you can change it to a more current year if the requirements change and you prefer to use the newer requirements.

You should consult with your advisor before changing your planning year. You can request a change by contacting Admissions & Records in the Boyle Education Center in Bend, or call (541) 383-7500.

My program/major in GradTracks is incorrect, how do I get it changed?

Contact Admissions & Records in the Boyle Education Center in Bend, or call (541) 383-7500.

If I use the "What If" feature, does this mean that I have changed my major?

No. The "What If" feature is simply a way for you to see how your current coursework fits the requirements of other certificate/degrees.

Graduation

Do I automatically graduate if everything is completed in my audit?

Once all requirements have been met in your declared program of study as shown in GradTracks, you will automatically be awarded your certificate or degree. No application is necessary. However, if you wish to be awarded a certificate or degree that you have not declared, then an application for certificate/degree must be submitted. You may find more information regarding automatic degree awarding here.

I recently applied for my Certificate/Degree. Will my application information show up in GradTracks?

No. GradTracks does not show the status of your Certificate/Degree application. You will be notified via your COCC Email when your Certificate/Degree application has been processed.