Building Maintenance

General Inquiries: 541-383-7237
HOURS: Monday-Friday 7 a.m. to 4 p.m.
SUMMER HOURS: Monday-Thursday 7 a.m. to 4 p.m.
Friday: 7 a.m. to 1 p.m.

After Hours Assistance contact Campus Safety at: 541-383-7272.

Kelly Ruebush
Assistant Director of Campus Services, Facilities Maintenance

Phone: 541-383-7504

Click to access the Campus Services HelpDesk:
Campus Services Help Desk

Maintenance Staff

  • Brian Flener
  • Tony Adair
  • Van Field
  • Dave DeSilva
  • Kelly Ruebush
  • Moises Viramontes

Maintenance Trades

+ Carpentry
A variety of carpentry tasks are supported by our team. Please see Department Billing for more information.

+ Elevators
Problems with elevators should be reported to the Campus Services Helpdesk system. For emergencies please contact Campus Safety, 541-383-7272.

+ Flooring
Replacement: Contact maintenance department for an evaluation. If it is not a repair or scheduled replacement a funding code will need to be provided.

+ Heating, Ventilation, and Air Conditioning (HVAC)
Building climate systems are operated by Maintenance. Problems with HVAC systems, or requests for temperature adjustments, should be reported to the Campus Services HelpDesk.

+ Light Bulb Replacement
Lights in building fixtures are replaced by the Maintenance department. To report a light out or submit a lighting upgrade request, please submit a Campus Services HelpDesk ticket. 

+ Painting
Please contact the maintenance department for evaluation. If it is not a repair or scheduled replacement a funding code will need to be provided.

+ Pest Management
COCC uses an Integrated Pest Management (IPM) approach that stresses prevention and the use of non‐chemical controls when possible. It also limits the use of pesticides unless pest populations are over action thresholds. To report a pest management issue, please submit a Campus Services HelpDesk ticket.

+ Plumbing
For plumbing concerns please submit a Campus Services HelpDesk ticket.

+ Preventive Maintenance
Inspections and preventive maintenance services are regularly provided by the maintenance department.

+ Signs and Banners
The following departments create and maintain the following signage:
  • Campus Safety – Parking & Traffic Control
  • Grounds – Exterior sign replacement
  • Campus Services – Plaques, building signage, directional signage and building directories
  • Maintenance - Interior signage, including room numbers and nameplates (Dept Funded).
All signs are designed, made, and installed per campus standards and applicable ADA and building codes. For advice or help with Signage, please submit a Campus Services HelpDesk ticket and the maintenance department will contact you for a consultation.

+ Department Billing

Will my department be billed?
There is no charge for routine maintenance or repair activities in academic buildings. However, enhancements, remodeling, and installations do incur a charge and you will be asked to provide an index code.

Non-Billable Services: Generally any maintenance, repair, or replacement of existing building systems or infrastructure. Examples include but are not limited to:

  • Leak/Plumbing repairs
  • Repairing damaged ceiling tiles
  • Repairing damaged fixed-seating
  • Repairing doors and door hardware
  • Replacing light bulbs/repairing fixtures
  • Temperature Adjustments
Billable Services: Generally any new installation or modification to an existing space. Please select New Install under the purpose tab when submitting a work order. Examples include but are not limited to:
  • Making and installing signs
  • Flooring installation
  • Office Painting
  • Building/ Upgrades
Please contact Purchasing for the following:
  • New Furniture Assembling
  • Modular Furniture
  • Whiteboards, bulletin boards
  • Keyboard trays
  • Office and furniture moves (FF&E)
Can I get a cost estimate first? Yes. Please indicate in the work request that an estimate is needed. Additional information can found in the Estimates Policy and Process document and Department billing document

Help Desk Information

Other Campus Resources

+ Accessibility
The Services for Students with Disabilities (SSD) is located in Library 011, and is available to assist students. Students with access requirements are encouraged to set-up accommodations with SSD. Employee accommodations are coordinated through the office of Human Resources.

+ Art Installations
Permanent or temporary public art installations are coordinated through the College Art Committee.

+ Event Scheduling
The non-instructional scheduler provides comprehensive event scheduling services, including booking indoor and outdoor spaces. Event-Setup assistance including rental of tables and chairs can be request, through a School Dude request. 

+ Floor Plans
Plans in PDF format for events are available online: Event Space Floor PlansAdditional plans could be requested direction from Campus Services 541-383-7775.

+ Keys & Access
Can I request a key via the work request system?
Desk, file cabinet and padlock keys can be requested through the customer request system under Doors and Hardware and will be paid for by the department requesting the keys. Please include your index. All other keys for offices and classrooms require a work order under Key request, for more information please check out the Key Requests page. 

+ Surplus Items
Please contact Brian Baker in Campus Services. 541-383-7778,

+ Furniture, Fixtures and Equipment

Please contact Brian Baker in Campus Services. 541-383-7778,

This includes:

  • Modular Furniture
  • Clocks
  • Furniture
  • Whiteboards
  • Window coverings
  • Keyboard Trays
  • Cork boards
  • Bookshelves
  • Cabinetry

+ Hazardous Materials and Chemical Waste
Questions about chemical waste disposal may be directed to Campus Safety. To request pickup of chemical waste, please contact Campus Safety 541-383-7272.

+ Housing Maintenance
For information about housing options at COCC, or for maintenance needs (including custodial service) in housing buildings, please contact College Housing & Residence Life.

+ Other Departments

New Flooring




maintenance electrical