Event Assistance & Signs

If you are organizing a COCC event...
 Use our Help Desk (SchoolDude) system and request assistance with:

  • set-up and take-down of tables and chairs
  • other inventory such as a stage
  • podiums, tents and more
  • sandwich board signs (directions and tips below)*

Please note that most event assistance and equipment is for the Bend campus.
Please call Campus Services at 541-383-7237 to inquire about event assistance for branch campuses.

For event questions contact Jennifer Peters at 541-383-7296 or jpeters@cocc.edu .

Steps for requesting event set-up assistance:

Submit one month prior to your event if possible

Login to the Campus Services HelpDesk (Contact Campus Services for login assistance)

  1. Save the Event Assistance Request form to your desktop and fill it out. You will attach this to your Help Desk request.
              If you need additional floor plans they are available here - COCC Facility floor plans (PDFs)
  2. Once you are logged into the Campus Services HelpDesk system, follow these steps to fill out the work order:
        Step 1: Your information
        Step 2: The location of the event
        Step 3: Select event setup
        Step 4: In the description only note the following:
                 - Name of the event
                 - Date of the event
                 - Time and day you want the set-up completed
        Step 5: Leave blank
        Step 6: The department that is hosting the event
        Step 7: The date you want the work completed by
        Step 8: Attach your previously filled Event Assistance Request  and Floor Plan if      needed 
        Step 9: Password is COCC
        Step 10: Submit
  3. If you need any audio/visual assistance, please submit an IT help desk ticket.
  4. If you need assistance to unlock the venue prior to the event, please email Campus Safety at publicsafety@cocc.edu or call 541-383-7272 in advance.

Please submit Event Set-up Requests at least one month prior to your event.

 Event Accessories Inventory

Item Qty/Info
30" x 60" gray rectangle tables 43
30" x 72" gray rectangle tables 2
30" x 60" light brown rectangle tables 16--for Wille Hall
18" x 60" light brown rectangle tables 52--for Wille Hall
5' diameter round tables 13--for Wille Hall
Black chairs 216--for Wille Hall
Folding metal chairs 300+
White folding chairs 2600
Flags United States/ Oregon
Podium Floor and desktop models
Stages 8' X 4' sections--8 sections in total
Stairs and skirting to stage available
ADA walk way 800 pieces, each piece is 12" X 36"
Tents 10' x 10' 3
Tent 20' x 40' 1

 *Sandwich Board Signs

Please give us three (3) working-days notice to request sandwich board signs via the Help Desk system.

Sign making tips for maximum visibility:

  • Use black ink on white or bright yellow paper
  • Print on 11" x 17" paper
  • Use a VERY simple fonts, no script or funky fonts
  • Use the largest size possible
  • Do not hand write signs
COCC Sign - Good Example
Campus Sign - Poor Example