IE Reporting Glossary

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Adult Basic Education (ABE)/CollegePreparation: Classes range from instruction for students whose dominant language is not English (ELL), to adults who have minimal skills in reading writing and computation (ABE), to students preparing to earn their High School Diploma or GED (AHS/GED), to students whose are transitioning to and preparing for the College experience (Transitions to College).

ABE/CP numbers in this section of the report combine FTE and headcount information from all the areas listed above. The Even Start Literacy Program dedicated to adult education in English Language Learning, child development, parent and child communication, and parent education is included in this program area.

Concurrent: Central Oregon high schools students 15 years and older that meet the requirements for "Special Admission" and are enrolled in up to 19 credits at COCC and a maximum of 2 classes per term.

Course Completion: Determines if a student as successfully completed, dropped or unsuccessfully completed a course after the 2nd week of the term.

  • Successful Completion: The student completed a course with an A, B, C or Passing (P) grade.
  • Unsuccessful Completion: The student completed a course with a D, F, withdrawn (W), (I) or (Y) grade.
  • Dropped Registrations: The student did not complete the class and dropped the course somewhere between the 2nd and 7th week of the term.

Degree Objective: Helps to determine if the student is attending the college with the intent of earning a degree. Students enrolled with degree intent are Certificate and Degree Seeking, while those who do not show degree intent are Non-Certificate and Degree Seeking.

eLearning: eLearning encompasses teaching and learning activities that utilize electronic technologies, especially the internet. eLearning includes online learning, hybrid learning, and use of electronic technologies to supplement face-to-face learning. Most eLearning makes use of the Learning Management System (LMS) (e.g. Blackboard).

  • Online Course: A pedagogical mode of instructional delivery for courses in which 90% or more of the scheduled instruction is other than face-to-face and is typically accessible via technology mediation.
  • Hybrid Course: Courses that combine online and face-to-face instruction by replacing varying amounts of scheduled face-to-face instructional time with online content delivery and communication.

Ethnicity (see also Race): The United States Federal Government defines a students ethnicity as someone who self-identifies themselves as Hispanic or Latino. For internal reporting COCC reports race and ethnicity totals together. The sum of these categories is not unduplicated. Students may be counted in more than one category. For example, is a student is both Asian and Hispanic or Asian and Native American they are included in totals for both categories.

Full Time Equivalent (FTE): Full time equivalent is a calculated value for funding purposes. It consists of the total number of contact hours students are in class divided by 510. FTE measures total student activity. (source: State of Oregon)

  • Credit FTE: Measure of student activity in classes where students have the opportunity to earn credit. Includes College Now courses, post-secondary remedial, lower division collegiate, and professional technical courses.
  • Non-Credit FTE: Measure of student activity in classes where student do not have the opportunity to earn credit. Includes Adults Basic Education (ABE), College Preparation courses, Continuing Education classes and Business & Employee Development activities.
  • Reimbursable FTE: The State of Oregon does not reimburse the College for all generated FTE. COCC does not receive reimbursement for FTE generated out of state or internationally or for a selection of hobby/recreation courses offered by community learning. Reimbursable FTE is determined by taking the total FTE and subtracting the non-reimbursable FTE.

Full Time Student: A student taking 12 or more credits is considered full-time (including audit courses).

Headcount: Total unduplicated number of student taking classes.

  • Credit Headcount: Total number of student taking classes where they have the opportunity to earn credit
  • Non-Credit Headcount: Total number of student taking classes where they do not have the opportunity to earn credit.

Part Time Student: A student taking 11 or fewer credits is considered part-time (including audit courses).

Program or TOPS Code: A method of categorizing courses into a particular program area. All courses are assigned to a Program or TOPS code. This is different from a course prefix or subject area. It is possible to have more than one prefix or subject assigned to a specific Program or TOPS code.

Race (see also Ethnicity): The United States Federal Government defines a students race as someone who self-identifies themselves as American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Pacific Islander, and or White. COCC Enrollment Reports report race and ethnicity information together and students are counted in every category they self-identify with.

Residency Status: Residency status is determined for tuition purposes during the students application process. The students residency will convert to in-district two calendar years after the term the student began attending classes.

  • In-District: Student lives within the COCC school district of Crook, Deschutes, Jefferson or Klamath, Lake or Wasco Counties. (See district map)
  • Out-of-District: Student lives within the state of Oregon but outside of the In-District areas.
  • Border State: Student resides in California, Idaho, Nevada or Washington State.
  • Out-of-State: Student does not live in Oregon or a Bordering State.
  • Non-Resident Veteran: Out-of-district or out-of-state United States Veteran student classified as non-resident Veteran student for residency/tuition classification purposes.

Student Type or Registration Status: Registration status is determined on a term basis through the students application process for all student types except continuing, which all students default to their second consecutive term of attendance.

  • College Now: Current High School Juniors and Seniors taking competency or dual credit courses taught by high school teachers for community college credit.
  • Concurrent High School: Current High School students taking college credit courses either on a COCC campus or at the high school taught by a COCC instructor.
  • Continuing Students: Students who continue their education at COCC after more than one consecutive term.
  • First Time Student: High School/GED graduate, or an adult with no prior college experience.
  • Returning Student: Student who previously attended COCC and returned after a year or more of absence.
  • Transfer Student: Student who attended another college and is transferred credits to COCC.


Unduplicated: A student or a course is only counted once during a defined time frame such as a term or year, there is no duplication.


Updated: 01/02/2018