IE Reporting Glossary

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Attrition RateMeasures the change in registered students from the first day to the end of the term.

Concurrent: Central Oregon high schools students 15 years and older that meet the requirements for "Special Admission". Includes Concurrent Enrollment, College Now and Expanded Options. Visit the Options for High School Students on the Getting Started at COCC page. 

Course Completion: Determines if a student has successfully completed (with an A, B, C or Passing (P) grade), dropped (did not complete the class and dropped the course somewhere between the 4th and 7th week of the term) or unsuccessfully completed (with a D, F, withdrawn (W), (I) or (Y) grade) a course after the 4th week of the term.

Dashboard: Is an information management tool that visually tracks, analyzes and displays metrics and key data points to monitor student and course success, enrollment trends, finances and more. Dashboards are customized to meet the needs of the college, programs and departments. A Dashboard provides a central location for multiple visualizations on a single page.

Dataset: A collection of numbers or values that relate to a particular subject and can be manipulated.

Degree Seeking Student: A student who is seeking to earn a degree or certificate from COCC. 

Dual Enrollment: Programs that encourage students to move freely between colleges through coordinated enrollment services. Dual admission programs offer eligible students the benefit of joint admission to both institutions. See Degree Partnership Program below.

Degree Partnership Program (DPP): Students that are admitted to COCC and another 4-year college. Students may take courses at both institutions.

Dual Credit: Lower division college transfer courses offered to high school students by COCC with a partner high school during the regular school day. Courses are taught by qualified high school teachers and fulfill high school graduation requirements while providing the opportunity to earn college credit. Also see College Now.

eLearning: eLearning encompasses teaching and learning activities that utilize electronic technologies, especially the internet. eLearning incorporates a variety of delivery formats - visit the curriculum standards page to learn more about Course Delivery Methods.. Each of these delivery methods use electronic technologies to supplement learning. Most eLearning makes use of the Learning Management System (LMS).

Ethnicity (see also Race): The United States Federal Government defines a students ethnicity as someone who self-identifies themselves as Hispanic or Latino. For internal reporting COCC reports race and ethnicity totals together. The sum of these categories is not unduplicated. Students may be counted in more than one category. For example, is a student is both Asian and Hispanic or Asian and Native American they are included in totals for both categories.

Full Time Equivalent (FTE): Full time equivalent is a calculated value for funding purposes. It consists of the total number of contact hours students are in class divided by 510. FTE measures total student activity. (source: State of Oregon)

  • Credit FTE: Measure of student activity in classes where students have the opportunity to earn credit. Includes College Now courses, post-secondary remedial, lower division collegiate, and professional technical courses.

  • Non-Credit FTE: Measure of student activity in classes where student do not have the opportunity to earn credit. Includes Adults Basic Education (ABE), College Preparation courses, Continuing Education classes and Business & Employee Development activities.

  • Reimbursable FTE: The State of Oregon does not reimburse the College for all generated FTE. COCC does not receive reimbursement for FTE generated out of state or internationally or for a selection of hobby/recreation courses offered by community learning. Reimbursable FTE is determined by taking the total FTE and subtracting the non-reimbursable FTE.

Full-time Student: A student taking 12 or more credits in a term is considered full-time (including audit courses).

Graduation Rates: Is the percentage of COCC's first-time, first-year undergraduate students who complete their program within 100% (2 years), 150% (3 years) and 200% (4 years) of a students first fall term. See IPEDS graduation rate definition for more information. 

Headcount: Total unduplicated number of student taking classes. Credit Headcount is the total number of students taking classes where they have the opportunity to earn credit. Non-credit Headcount is the total number of students taking classes where they do not have the opportunity to earn credit. 

Non-degree Seeking Student: A student not seeking a degree at COCC or another college. Interested in taking credit classes for personal enrichment or career development. 

Part-time Student: A student taking 11 or fewer credits in a term is considered part-time (including audit courses).

Race (see also Ethnicity): The United States Federal Government defines a students race as someone who self-identifies themselves as American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Pacific Islander, and or White. COCC Enrollment Reports report race and ethnicity information together and students are counted in every category they self-identify.

Residency Status: Residency status is determined for tuition purposes during the students application process. The students residency will convert to in-district two calendar years after the term the student began attending classes. Review the Admissions Residency Policy to learn more about Residency.

Retention Rates: Is the percentage of a students who continue at COCC into the next year or term. COCC uses Fall-to-Fall or Fall to Winter term Retention Rates.

Student Type: Is determined on a term basis through the students application process and includes First Time, Returning, and Transfer students. All student types will default to Continuing their second consecutive term of attendance. To learn more about Student Types visit the Getting Started at COCC page for more information.

Tableau: Is a business intellegence tool that transforms COCC data into a user-friendly environment using analytics, graphics, and visualizations. COCC uses a Tableau Public and Tableau Server Online that is hosted by a third party. View the Tableau Support page to learn more. 

Taxonomy of Program (TOPS) Code: A method of categorizing courses into a particular program area. TOPS codes were created by COCC to connect courses to programs in our data and databases. All courses are assigned to a Program or TOPS code. This is different from a course prefix or subject area. It is possible to have more than one prefix or subject assigned to a specific Program or TOPS code.

Transfer Rate: Is the percentage of COCC's first-time, first-year undergraduate students who transfer to another college within 150% (3 years) of the students first fall term. See IPEDS Transfer rate definition (click on IPEDS glossary)

Unduplicated: A student is only counted once during a defined time frame such as a term or year, there is no duplication.

View: Is a Tableau page that has a variety of display options for interacting with the page, including filtering, sharing, downloading aggregate data and subscribing to a particular view.

Viz: Is a way of making data in Tableau more accessible and understandable using intuitive, visual analytics.


Updated: 02/26/2021