COVID-19 Response and Reopening

G-34-4.3 Absence from Classes and Scheduled events by Faculty and Instructors

(formerly HR 9-2.2)

Faculty members are expected to meet all their scheduled classes, labs, office hours, etc. at the regularly scheduled time. In cases of an unanticipated emergency or illness, the faculty member must notify the department chair and the administrative assistant as soon as possible. In cases of planned absence, the faculty member must give advance notice to the department chairperson to discuss arrangements to be taken to cover the absence and any necessary financial adjustments. See the collective Bargaining Agreement, Article 9.1.3 for information on personal leave.

 

Part-time Faculty:

 

  1. Part-time faculty members will report leave using the “Part-Time Instructor Sick Time Request” form, located on the website under HR Forms \ Leave Forms section.
  2. Part-time faculty members will report the actual hours missed (class time and office hours).
  3. Part-time faculty members are paid for classes missed, with reduction in mileage pay if applicable, until the total amount of accrued Oregon Sick Time** hours are depleted.  Absences in excess of the accrued balance will result in a revised contract to reduce the hours paid using the following methods:
    • Short-term illness (less than 5 hours in succession) = $25/hour.
    • Long term illness (over 5 hours in succession) = percentage of load for that class.

**Reference: Oregon Sick Time Law www.oregon.gov/boli/whd/ost/pages/index.aspx and GPM-32-21.1 through 21.3

 

Adjunct Faculty:

  1. Adjunct faculty member will report leave online using the leave report time sheet in Bobcat Web Account.
  2. Adjunct faculty member will report the actual hours missed (class time and office hours).
  3. Adjunct faculty members are paid for classes missed, with reduction in mileage pay if applicable, until the total amount of accrued sick leave hours are depleted.  Absences in excess of the accrued balance will result in a revised contract to reduce the hours paid using the following methods:
    • Short-term illness (less than 5 hours in succession) = $25/hour.
    • Long term illness (over 5 hours in succession) = percentage of load for that class.

Full-time Faculty:

  1. Faculty member will report leave online using the leave report time sheet in Bobcat Web Account.
  2. Faculty member will report 8 hours when absent for an entire day.  If absent for less than one full day but reports to campus for part of the day, the actual number of hours of class time, office hours, committee meetings or other scheduled events missed must be reported.
  3. Absences in excess of the accrued sick leave balance will result in a revised contract to reduce the hours and wages paid.
  4. Faculty who are not present for one or more of the 8 non-instructional contract days before the beginning of Fall term will report 8 hours absent using the leave report time sheet in their Bobcat Web Account.
  5. Faculty who are on leave for an entire term will report the following hours absent using the leave report time sheet in Bobcat Web Account:
    • Fall term = 15 lu =57 instructional days = 456 hours
    • Winter term = 15 lu = 54 instructional days = 432 hours
    • Spring term = 15 lu = 54 instructional days = 432 hours
  6. Faculty who are on reduced load will report the following hours absent using the leave report time sheet in Bobcat Web Account:

Reduced load for Fall and Winter terms

 

Reduced load for Spring term

 

Load units taught in term of reduced load*

Load units reported as sick leave on load sheet

Hours of leave to report in Bobcat Web account

 

Load units taught in academic year (Fall + Winter + Spring)*

Load units reported as sick leave on load sheet

Hours of leave to report in Bobcat Web account

 

Fall term

Winter term

 

 

15

0

0 hours

0 hours

 

45

0

0 hours

14

1

30 hours

29 hours

 

44

1

29 hours

13

2

61 hours

58 hours

 

43

2

58 hours

12

3

91 hours

86 hours

 

42

3

86 hours

11

4

122 hours

115 hours

 

41

4

115 hours

10

5

152 hours

144 hours

 

40

5

144 hours

9

6

182 hours

173 hours

 

39

6

173 hours

8

7

213 hours

202 hours

 

38

7

202 hours

7

8

243 hours

230 hours

 

37

8

230 hours

6

9

274 hours

259 hours

 

36

9

259 hours

5

10

304 hours

288 hours

 

35

10

288 hours

4

11

334 hours

317 hours

 

34

11

317 hours

3

12

365 hours

346 hours

 

33

12

346 hours

2

13

395 hours

374 hours

 

32

13

374 hours

1

14

426 hours

403 hours

 

31

14

403 hours

0

15

456 hours

432 hours

 

30

15

432 hours

  *load will be rounded to the nearest integer value

7. Planned or Scheduled Absences

 If a faculty member is anticipating an absence from College events for reasons other than those addressed above (i.e. seminars, workshops or other professional development activities), the faculty member must consult with the Department Chairperson about appropriate coverage.