G-31-9.2.4.5 Barber Library

Because of the unique nature of the Barber Library facilities, consideration of requests for reserving space in the Barber Library will be made in consultation with the Library Director. Reservation requests shall be made with Campus Services who will then coordinate communications with the Library Director to ensure involvement in determining appropriate use of the Library facilities.

I. LIBRARY ROTUNDA

Events may not be scheduled during Library hours in the Barber Library Rotunda or outside plaza area without approval by the Vice President for Administration. In the event that a special function is scheduled to take place in either of these areas:

  • The Library Director shall be responsible for notifying library staff of special events scheduled in these areas
  • Event organizers for events in the Library, which involve food and drink must keep the food and drink in designated areas. Cleanup is the responsibility of the event organizers and must be completed and performed immediately after the event. Groups using this area for a special event outside Library hours will be required to arrange for the security of the building at a level acceptable to the College. Security issues will be adequately addressed via Public Safety before permission is given. In general, when the front doors of the library building are unlocked, minimum security required includes a door monitor to direct people to their destination and turning away those who may come to use the Library.

II. OREGON ROOMS

South Oregon Room

The South Oregon Room is designated as a dedicated student lounge and study area. However, the South

Oregon Room may be scheduled for occasional events. This room may be reserved via Campus Services.

  • The Library Director shall be responsible for notifying Library staff of special events scheduled in this area. Event organizers for events in the Library that involve food and drink must keep the food and drink in designated areas. Cleanup is the responsibility of the event organizers and must be completed and performed immediately after the event. Organizers of events that include a sit-down lunch or dinner should consider rolling up the special rugs in these rooms and storing them.
  • Movement of furniture within this space should be kept to a minimum. Event organizers are responsible for moving furniture back to its original placement and leaving the room in its original configuration.
  • Groups using this area for a special event outside Library hours will be required to arrange for the security of the building at a level acceptable to the College. Security issues will be adequately addressed via Campus Services/Public Safety and communicated to the Library Director.
  • The Library Director shall be responsible for notifying Library staff of special events scheduled in these areas.

III.CONFERENCE ROOM (Max Merrill, 221 Room)

This room may be reserved and scheduled through Campus Services. Use of this room is limited during normal library business hours when the Library administrative/faculty area is accessible. (Monday- Thursday, 8am-6pm and Friday, 8am-5pm) Exceptions to these times may be considered.

  • Organizers of events scheduled in this area involving food and drink must keep the food and drink in the designated conference room (i.e., may not use the adjacent staff room unless special permission is approved). Cleanup is the responsibility of the event organizers and must be completed and performed immediately after the event.
  • Movement of furniture within this space should be kept to a minimum. Event organizers are responsible for moving furniture back to its original placement and leaving the room in its original shape.

IV. CLASSROOM (Room 117) AND LAB:

These rooms allow public access to the area when the library is closed. Users of these rooms may request the side door of the library be unlocked for access during hours when the Library is closed.

  • The Library Director shall be responsible for notifying Library staff of special events scheduled in these areas.
  • Groups using these rooms outside the Library hours will be responsible for the security of the building at a level acceptable to the College with security issues adequately addressed via Public Safety.

V. LOWER LEVEL (General classrooms 001 and 023; video-conferencing room 008B)

Organizers of events or activities using the Lower Level of the Library are responsible for the use of that space and must arrange access to the Lower Level and security through Campus Public Safety during hours when the Library is closed. In general, if the front doors of the Library need to be unlocked to provide access to the Lower Level areas, the College requires a minimum security of a door monitor to direct people to their destination, turning away those who may come to use the Library.

  • The Library Director shall be responsible for notifying Library staff of special events scheduled in these areas.