Promotions Information

Primary Responsibilities of Promotions Committee:
1.
  Review recommendations for promotion, and recommend to the President "those members of the faculty most eminently qualified for promotion."  The Promotions Committee notifies individuals, in writing, of the Committee's recommendations.

2.  Review requests and nominations for Emeritus Status, and communicate recommendations to the Vice President for Instruction.  The Promotions Committee notifies individuals, in writing, of the Committee's recommendations. 

See also: Emeritus Status (for Faculty and Administrators)

 


Promotions Timelines & Committee Procedures

By Oct. 15:

  • Vice President for Instruction identifies faculty eligible for promotion.

Prior to Nov. 15:

Nov. 15:

  • Decision Deadline for eligible faculty to inform the Vice President for Instruction of their intention to stand for promotion. 
  • Vice President for Instruction requests to be notified of faculty retirements and resignations. Ref: Faculty Resignations and Eligibility for Emeritus Status (for Faculty and Administrators):
    (1) Faculty or Administrative status at COCC for 15 years; and
    (2) Faculty at the rank of Associate Professor or Professor.

Jan. 15:

  • HR Files Close: i.e. Deadline for submitting all required and relevant documents to support promotion to the Vice President for Instruction, for review and submission to faculty members' HR files. 
  • Eligible faculty and administrators, and/or their Designated Evaluators, submit requests and nominations for Emeritus Status. 

Jan. 16 - 25:

  • Faculty members standing for promotion are expected to review their HR files--to be documented by signing the review record in their file. See below Checklist: What Constitutes a Complete File for Promotion
    (1) Any submitted documents found to be missing from HR file, should be reported immediately to the Vice President for Instruction and the Promotions Committee Chair.
    (2) "The faculty member may also include in his/her personnel file a written response to any material in the file." Ref: Collective Bargaining Agreement, Article 12.  Any such written responses should be submitted immediately to the Vice President for Instruction for review and submission to the faculty member's HR file.

Feb. 1 - Mar. 1:

  • Promotions Committee reviews HR files, makes recommendations for faculty promotion, and prepares letters recommending promotion, with supporting reasons; or advisory letters if promotion is not recommended, with supporting reasons; to be submitted to the President for review, and to individual faculty candidates.
  • Promotions Committee submits written recommendations on faculty promotions to the President for review.
  • Promotions Committee submits recommendations for Emeritus Status to the Vice President for Instruction. See General Procedures Manual: Emeritus Status (Faculty and Administrators)

March 1

  • Promotions Committee submits written recommendations on faculty promotions to the President for review.
  • Promotions Committee submits recommendations for Emeritus Status to the Vice President of Instruction.  See General Procedures Manual: Emeritus Status (Faculty and Administrators)

Before the regularly scheduled March Board Meeting:

  • Committee representative delivers the letters prepared and signed by the Promotions Committee to individual candidates for Promotion and Emeritus Status.
  • The President, with the assistance of the Vice President for Instruction, will present approved recommendations for faculty promotion, and for faculty and administrator Emeritus Status, to the COCC Board of Directors for approval.
    Note Well: 
    "All promotions shall be at the discretion of the [COCC] Board of Directors" and thus are not final until approved by the Board. 
    Ref: General Procedures Manual

Checklist: What Constitutes a Complete File for Promotion Consideration 


The Promotions Committee must base their evaluations and recommendations on the evidence in the candidate's official HR files. 
Inadequate or incomplete HR files may be an obstacle to successful promotion. Candidates have the responsibility to ensure that their files are complete.  Candidates are urged to begin review of their files in fall or sooner, and are required to sign a form after the files have closed in January to indicate that they have reviewed their file for completeness.

 

The following documents are needed:

 

____ 1.  Designated Evaluator's Letter of Recommendation for this Promotion

 

____  2.  Peer team reports from individual peer team members and De, as required by Faculty Evaluation: Official Practices.

 

_____ 3.  Student Evaluations for all terms required by Faculty Evaluation: Official Practices.

 

_____ 4.  Administrative Evaluation Report (usually from the 2nd year of teaching, summarizing classroom visit observation conducted by VPI and/or designated Instructional Dean.

 

_____  5.  Annual Reports of Activities, signed by DE, for every academic year

 

_____  6.  Approved PIP Plan for each 4 year Cycle.

 

_____  7.  DE letter of support for the Plans.

 

_____  8.  Final Reports for each completed Professional Improvement cycle.

 

_____  9.  Approved PIP Funding Requests

 

_____10.  Sabbatical Proposals and Reports (if applicable)


Click here for print version of checklist (MS Word .doc)

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