In spring 2020, Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act, which included the Higher Education Emergency Relief Fund (HEERF). This provision provides two sources of assistance for colleges and universities: 1) Emergency funds to be distributed directly to students and 2) Funds to support college operations impacted by COVID-19. The information provided on this web site complies with CARES – HEERF public information requirements.
At that time, COCC was awarded $3,183,671 in CARES Act – HEERF funding, with 50% of these funds directed towards student aid; the remainder are directed to support institutional operations impacted by COVID-19. To access these funds, COCC signed a Certification and Agreement attesting to the College’s commitment to use the funds for the intended purpose.
Spring 2020 - Student Aid
The College distributed aid to students as follows:
- HEERF funding was distributed go to all certificate- and degree-seeking students who completed the FAFSA, met Title IV eligibility and demonstrated mid- to high-levels of financial need on May 15, 2020. Students dually enrolled with OSU, who did not declared COCC as their financial aid home institution, were excluded because these students could receive funds through OSU.
- Awards ranged from $525 to $1,025 per student.
- While about 2,000 COCC students qualified for some type of federal student aid, 1,564 spring term students met COCC criteria for CARES Act – HEERF funds.
Total amount awarded for spring term was $1,410,100.
Specific details regarding COCC’s spring term distribution formula are:
Number of Students: Spring
|1||Expected Family Contribution $0 - 5,576, with unmet need, greater than 5 credits||$1,025||1,098|
|2||Expected Family Contribution $5,577 - 10,000, with unmet need, greater than 5 credits||$725||200|
|3||Expected Family Contribution $0 - 5,576, no unmet need, greater than 5 credits||$525||115|
|4||Expected Family Contribution $5,577 - 10,000, no unmet need, greater than 5 credits||$525||25|
|5||Expected Family Contribution $10,000 - 15,000, with or without unmet, need greater than 5 credits||$525||126|
Summer 2020 - Student Aid
The College distributed summer term funds as follows:
- COCC recognized that some students in its Automotive, Aviation, Health Information Management, and Manufacturing programs were unable to attend spring term due to COVID-19 social distancing restrictions. Therefore, the College held some funds so that students participating in these programs during summer term could also receive the HEERF emergency funds.
- Students in these programs will only receive the funds if they did not receive emergency aid in spring term and met the other criteria listed above on July 2, 2020.
- 17 summer term students meet COCC criteria for distributing summer CARES Act – HEERF funds.
Total amount awarded for summer term was $15,325.
Specific details regarding COCC’s summer term distribution formula are:
Number of Students: Summer
|1||Expected Family Contribution $0 - 5,576, with unmet need, greater than 5 credits||$1,025||12|
|2||Expected Family Contribution $5,577 - 10,000, with unmet need, greater than 5 credits||$725||2|
|3||Expected Family Contribution $0 - 5,576, no unmet need, greater than 5 credits||$525||2|
|4||Expected Family Contribution $5,577 - 10,000, no unmet need, greater than 5 credits||$525||0|
|5||Expected Family Contribution $10,000 - 15,000, with or without unmet, need greater than 5 credits||$525||1|
Fall 2020 - Student Aid
After spring and summer disbursement, COCC had $165,106 funds remaining. The College decided to make these funds available via an application process to students who could document COVID-specific expenses. Eligibility and important notes:
- Student must be enrolled in at least three credits at the time of the request and must be in good academic.
- Student must provide documentation as to expenses and how the expense were incurred due to COVID.
- Funds could be used for transportation or vehicle issues, housing expenses, childcare expenses, technology support, online course fees or other documentable expenses.
Awards were given to students on a first-come, first-serve basis who submitted an application and provided supporting documentation of how their need related to COVID and a receipt for/projection of expenses. Awards ranged from $125 to $1000, with the average grant amount $790. Students were notified of their award via email: "We are please to share with you that after review of your application you will receive $XXX from the COVID Emergency Fund. These funds will be distributed starting today and will be either direct deposit or sent as a check depending upon the preference you have selected in your student account." The College awarded all but $1,305 of these dollars. The remaining balance was included in the CARES - HEERF Title III distribution.
In addition to the original CARES - HEERF student aid disbursed to the College, COCC was eligible for additional aid as a Title III institution. The total aid amount Title III-related CARES - HEERF funds was $159,008. Funds were distributed to students who had a FAFSA on file, currently enrolled as of December 12, 2020 in six or more credits, had an expected family contribution (EFC) of less than $15,000, or did not receive funding in spring or summer. The College distributed $190 per student to 828 students, leaving a CARES - HEERF student funding balance of $1,688.
Spring 2021 - Student Aid
For COCC’s spring 2021 disbursement, the college used any remaining 2021 student and institutional CARES – HEERF funds to waive online registration fees and make a final distribution to students. $157,860 was used to waive online fees and the remaining funds were distributed to students who had a FAFSA on file, currently enrolled as of April 12, 2021 in six or more credits, had an expected family contribution (EFC) of less than $15,000, or did not receive funding in spring, summer or fall. The College distributed $720 per student to 283 students, leaving a CARES - HEERF student balance of $985.
Students who received aid during spring term 2021 were sent the following information regarding CARES Act – HEERF funding, noting that the information was sent to the student’s COCC email address prior to distribution of funds:
Good morning, Bobcats. We have some good news for you! As part of federal COVID funding support, the College is able to provide additional financial assistance to students who meet specific criteria. With this, we are pleased to share that an additional financial aid award of $720 will be posted to your account later today. These funds will be deposited to your account or a check will be mailed to you depending on what you indicated as part of the Financial Aid process. The intent of these funds is to help with any education-related needs, including housing, book, utilities and more.
If you have any questions, please email the COCC Financial Aid Office at email@example.com.
Enjoy your spring term!
Vice President of Student Affairs
Central Oregon Community College
CARES - HEERF Institutional Aid
In compliance with federal regulations, COCC allocated 50% of its CARES-HEERF dollars to support institutional expenses incurred as a result of shifting instruction to remote learning. In compliance with federal reporting regulation, COCC's reports as are follows:
Last Updated April 14, 2021