COVID-19 Response and Reopening

HEERF COVID Relief Funding

HEERF I - CARES
In spring 2020, Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act, which included the Higher Education Emergency Relief Fund (HEERF). This provision provides two sources of assistance for colleges and universities: 1) Emergency funds to be distributed directly to students and 2) Funds to support college operations impacted by COVID-19. The information provided on this web site complies with CARES – HEERF public information requirements.

At that time, COCC was awarded $3,183,671 in CARES Act – HEERF funding, with 50% of these funds directed towards student aid; the remainder are directed to support institutional operations impacted by COVID-19. To access these funds, COCC signed a Certification and Agreement attesting to the College’s commitment to use the funds for the intended purpose.

Spring 2020 - Student Aid
The College distributed aid to students as follows:
  • HEERF funding was distributed go to all certificate- and degree-seeking students who completed the FAFSA, met Title IV eligibility and demonstrated mid- to high-levels of financial need on May 15, 2020. Students dually enrolled with OSU, who did not declared COCC as their financial aid home institution, were excluded because these students could receive funds through OSU.
  • Awards ranged from $525 to $1,025 per student.
  • While about 2,000 COCC students qualified for some type of federal student aid, 1,558 spring term students met COCC criteria for CARES Act – HEERF funds.

Total amount awarded for spring term was $1,405,550.

Specific details regarding COCC’s spring term distribution formula are:

Group Definition Award Amount

Number of Students: Spring

1 Expected Family Contribution $0 - 5,576, with unmet need, greater than 5 credits $1,025 1,096
2 Expected Family Contribution $5,577 - 10,000, with unmet need, greater than 5 credits $725 198
3 Expected Family Contribution $0 - 5,576, no unmet need, greater than 5 credits $525 113
4 Expected Family Contribution $5,577 - 10,000, no unmet need, greater than 5 credits $525 25
5 Expected Family Contribution $10,000 - 15,000, with or without unmet, need greater than 5 credits $525 126


Summer 2020 - Student Aid
The College distributed summer term funds as follows:
  • COCC recognized that some students in its Automotive, Aviation, Health Information Management, and Manufacturing programs were unable to attend spring term due to COVID-19 social distancing restrictions. Therefore, the College held some funds so that students participating in these programs during summer term could also receive the HEERF emergency funds.
  • Students in these programs will only receive the funds if they did not receive emergency aid in spring term and met the other criteria listed above on July 2, 2020.
  • 17 summer term students meet COCC criteria for distributing summer CARES Act – HEERF funds.

Total amount awarded for summer term was $15,325.

Specific details regarding COCC’s summer term distribution formula are:

Group Definition Award Amount

Number of Students: Summer

1 Expected Family Contribution $0 - 5,576, with unmet need, greater than 5 credits $1,025 12
2 Expected Family Contribution $5,577 - 10,000, with unmet need, greater than 5 credits $725 2
3 Expected Family Contribution $0 - 5,576, no unmet need, greater than 5 credits $525 2
4 Expected Family Contribution $5,577 - 10,000, no unmet need, greater than 5 credits $525 0
5 Expected Family Contribution $10,000 - 15,000, with or without unmet, need greater than 5 credits $525 1


Fall 2020 - Student Aid
After spring and summer disbursement, COCC had $165,106 funds remaining.  The College decided to make these funds available via an application process to students who could document COVID-specific expenses.  Eligibility and important notes:
  • Student must be enrolled in at least three credits at the time of the request and must be in good academic.
  • Student must provide documentation as to expenses and how the expense were incurred due to COVID.
  • Funds could be used for transportation or vehicle issues, housing expenses, childcare expenses, technology support, online course fees or other documentable expenses.

Awards were given to students on a first-come, first-serve basis who submitted an application and provided supporting documentation of how their need related to COVID and a receipt for/projection of expenses.  Awards ranged from $125 to $1000, with the average grant amount $790. Students were notified of their award via email: "We are please to share with you that after review of your application you will receive $XXX from the COVID Emergency Fund. These funds will be distributed starting today and will be either direct deposit or sent as a check depending upon the preference you have selected in your student account." The College awarded all but $1,305 of these dollars. The remaining balance was included in the CARES - HEERF Title III distribution.

In addition to the original CARES - HEERF student aid disbursed to the College, COCC was eligible for additional aid as a Title III institution. The total aid amount Title III-related CARES - HEERF funds was $156,348. Funds were distributed to students who had a FAFSA on file, currently enrolled as of December 12, 2020 in six or more credits, had an expected family contribution (EFC) of less than $15,000, or did not receive funding in spring or summer. The College distributed $190 per student to 814 students, leaving a CARES - HEERF student funding balance of $4,348.



Spring 2021 - Student Aid
For COCC’s spring 2021 disbursement, the college used any remaining 2021 student and institutional CARES – HEERF funds to waive online registration fees and make a final distribution to students. $156,590 was used to waive online fees and the remaining funds were distributed to students who had a FAFSA on file, currently enrolled as of April 12, 2021 in six or more credits, had an expected family contribution (EFC) of less than $15,000, or did not receive funding in spring, summer or fall. The College distributed $720 per student to 290 students, leaving a CARES - HEERF student balance of $6.445.

Student Communication

Students who received aid during spring term 2021 were sent the following information regarding CARES Act – HEERF funding, noting that the information was sent to the student’s COCC email address prior to distribution of funds:

Hello Bobcat! 

Good morning, Bobcats. We have some good news for you!  As part of federal COVID funding support, the College is able to provide additional financial assistance to students who meet specific criteria. With this, we are pleased to share that an additional financial aid award of $720 will be posted to your account later today. These funds will be deposited to your account or a check will be mailed to you depending on what you indicated as part of the Financial Aid process. The intent of these funds is to help with any education-related needs, including housing, book, utilities and more.

In addition to emergency aid, COCC has several other resources to help you be successful.  These include general resources as well as financial resources.

If you have any questions, please email the COCC Financial Aid Office at coccfinaid@cocc.edu.

Enjoy your spring term!

Alicia

Alicia Moore
Vice President of Student Affairs
Central Oregon Community College
Prefer she/her/hers



CARES - HEERF Institutional Aid Reports

In compliance with federal regulations, COCC allocated 50% of its CARES-HEERF dollars to support institutional expenses incurred as a result of shifting instruction to remote learning.  In compliance with federal reporting regulation, COCC's reports as are follows:

Report 1:  October 28, 2020
Report 2:  December 31, 2020
Report 3:  May 6, 2021
Report 4:  July 13, 2021



 

HEERF II and III - CRRSAA and ARPA
The College has received federal emergency funds to assist students with personal expenses. This support is in addition to federal and state financial aid.  President Biden and former President Donald Trump, with the support from Congress, both passed two new COVID Relief Fund packages, which once again included an allocation for distribution to students. FAQs about student aid for credit students as well as the communications to be sent to students are below.  It is important to note that Adult Basic Skills students will also receive support starting in fall term 2021. Those details will be available as fall term gets closer and some Small Business Development Center (SBDC) and Continuing Education (CE) courses will also have a significant tuition discount; details on these options will be in the SBDC and CE class schedules.

Summer 2021 - Student Aid
  * * * COMING SOON * * * 

Student Communications

Hello Bobcats ~ I have great news for you!

Thanks to the work of our federal legislators, COCC students are eligible for financial assistance through COVID emergency relief funds. As such, you will soon receive $xxxx based on your enrollment as a certificate or degree seeking student. This money will be sent to you via check or your selected refund method on your Bobcat Web Account. 

There are no restrictions on these dollars as they are designed to help you with everyday expenses. We anticipate having funds available throughout the upcoming academic year, although amounts may vary.

I am thankful that we are able to help in this way. Do not hesitate to reach out with any questions by contacting coccfinaid@cocc.edu or 541.383.7260.

Best,

Alicia Moore
Vice President of Student Affairs



 

Frequently Asked Questions:

Who is eligible?
Any certificate and degree seeking student enrolled in summer 2021, fall 2021, winter 2022, and spring 2022 even if they did not complete the FAFSA or ORSAA, although priority is given to Pell eligible students. Students will receive assistance each term they are enrolled, even if they received it the prior term.

What amount is each student receiving?
The actual award each term will vary based on enrollment/headcount and the total dollar amount remaining with this grant. Assistance will go directly to a student regardless if they have a past balance due with the College.

Estimated summer 2021 amounts are:

Pell eligible students $1,300
Full-time, non-Pell, certificate and degree seeking students $1,000
3/4 time, non-Pell, certificate and degree seeking students $800
1/2 time, non-Pell, certificate and degree seeking students $600
Less-than-half-time, non-Pell, certificate and degree seeking students $400


When will students be notified and when will they receive the funds?
For summer term 2021, COCC will communicate with students on July 14 about this assistance and aid will be distributed to students on July 19. Future term dates are to be determined.

I have further questions, who should I contact?
Students should contact COCC's Office of Student Financial Aid, coccfinaid@cocc.edu or 541.383.7260