Student Evaluations Overview
HISTORY: Beginning Spring Term, 2012, Central Oregon Community College implemented a student evaluation system licensed with CollegeNet, Inc., to replace the paper-and-pencil evaluation forms formerly in use.
The system was launched as a pilot during Winter Term, 2012, and included courses in Allied Health, Business, Computer Information Systems, Fine Arts & Communications, Health & Human Performance, Humanities, Library, Math, Natural & Industrial Resources, Science, and Social Science. A total of 116 courses taught by 51 faculty were included in this pilot group.
In August 2020, COCC transitioned from using CollegeNet to a new vendor: Watermark.
PROCESS OVERVIEW: Each term, all courses are evaluated. Evaluations open for full-term courses 14 days before before the course end date, and run until 11:59PM the Friday before finals week. For part-of-term courses, evaluations open the day after the course ends, and remain open for 14 days.
Students are notified via e-mail when the session opens. Users access their evaluations through Canvas LMS, and complete their evaluations through the LMS integration with Watermark. Course and user enrollments refresh daily according to information received through Canvas from Banner, ensuring accurate data.
During the evaluation period, students who have not completed or who have not opted out of (declined) each of their evaluations are sent e-mail reminders, asking that they log in and finish their evaluations. The only way to stop receiving the reminder emails is to complete the evaluation or decline to participate for each evaluation they are asked to complete. Faculty may access the evaluations dashboard to see the progress of response rates for their courses, but will not be able to view any results until after the term has closed and final graded have been submitted.
At the end of the term, after final grades are processed and the grading system is closed, faculty may open their evaluations dashboard (from within Canvas) to view their results. Faculty are notified via e-mail when the reports are ready for online viewing.
Questions not answered in the Frequently Asked Questions area (FAQ) may be addressed to COCC_Course_Evaluations@cocc.edu.