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Immunizations, Background Check, Drug Testing and CPR Requirements

Background checks, immunization tracking and drug screening will be provided through an approved organization selected by the COCC.  Instructions are posted to the right which contain specific directions for initiating the background check, completing the drug screen, and submitting immunization documentation.  Program requirements related to CPR/first aid, as well as immunizations, criminal history, and drug screening are listed below. Cost for the background check, drug test and immunization tracking will be $110.

Immunizations             Criminal History           Drug Testing


Immunizations, TB Testing and CPR/First Aid

Copies of current immunization records, a photocopy of the front and back of an American Heart Association, Healthcare Provider CPR card, valid through the end of the term, and a First Aid card must be presented to the Allied Health Department Administrative Assistant no later than the due date indicated on the pre-registration packet. Students will be administratively withdrawn from the class if all required items are not turned in by the due date indicated on the pre-registration packet.

EXPECTATION:

  1. The following immunizations are required for Medical Assistant students:
    1. Hepatitis B Vaccine :
      1. Provide official documentation of three Hepatitis B vaccinations and the results of a Hepatitis B surface antibody test [titer] showing immunity drawn one month after the third vaccine -OR-
      2. Results of Hepatitis B surface antibody test [titer] showing immunity no later than due date indicated.
        1. If a titer remains negative after the Hepatitis B series is complete, another series of three Hepatitis B vaccines must be completed with a titer drawn one month after the series is completed.
        2. If the second titer is negative the student will be deemed a non-responder and will require no further Hepatitis B vaccines. –OR-
      3. Hepatitis B Vaccine series in progress: First dose must be completed no later than the due date set by the Allied Health Department Administrative Assistant and the second dose received one month after first dose;
      4. If due, the third Hepatitis B vaccine dose or titer must be done prior to clinical attendance.
    2. MMR Vaccine (measles, mumps, rubella):
      1. Provide official documentation of two Measles, Mumps, Rubella (MMR) vaccinations, at least 4 weeks apart; -OR-
      2. Vaccine series in progress:
        1. Provide documentation of first dose completed no later than the due date set by the Allied Health Department Administrative Assistant and the second dose received one month after first dose AND completed prior to clinical component of program; -OR-
      3. Provide laboratory evidence of immunity:
        1. A dated copy of the report, with the results of a measles, a mumps and a rubella titer must be included in documentation packet.
      4. If one component of MMR titer is negative, the student must complete the MMR series.
    3. Varicella (Chickenpox):
      1. Provide documentation of 2 doses of Varicella vaccine, 4 weeks apart; -OR-
      2. Serological evidence of immunity [titer] to Varicella; -OR-
      3. Documentation of the 1st vaccine and documentation of the second dose within the first 4 weeks of the term.
    4. Tetanus, Diphtheria, Pertussis:
      1. Provide documentation of a one-time dose of Tdap as an adult age 18 years or greater.
      2. Documentation of Td vaccine received 10 years after the Tdap or last Td.
    5. Two Step TB Testing (PPD):
      1. Provide documentation of two negative TB tests, administered within the past year. Second TB skin must be given no later than one year after the first TB skin test. TB tests must be read within 48 hours of placement by the administering agency. If both are negative, nothing further needs to be done. –OR-
      2. Provide documentation of a negative blood test, either Quantiferon Gold or T-Spot, completed within the past the past year. –OR-
      3. If either skin test or the blood test is positive, provide documentation of the TB tests, a chest x-ray and an evaluation by a physician. –OR-
      4. Students with a past positive TB test must provide documentation of the positive TB test and, if not already completed, provide documentation of a baseline chest x-ray prior to the deadline. –AND-
      5. All follow up care must be completed prior to the first day of class.

      ***Please note: TB skin testing cannot be done within 30 days of receiving the MMR or varicella vaccine.

      ***Please note: Because of a high rate of false positive TB skin tests in individuals who have had a Bacillus of Calumet and Guerin [BCG] vaccine, a blood test is recommended in lieu of the TB skin test.

    6. Influenza vaccine:
      1. An influenza vaccine is required for students who will be attending the Medical Assistant clinical practicum fall or winter quarter [Sept. 01 – March 31].
    7. Medical or Religious Exemption:
      1. If you have had a life-threatening allergic reaction to a vaccine or any component of a vaccine, you must provide documentation, on letterhead, from your health care provider.
        1. For documentation of immunization exemption for medical or religious reasons:
          1. See the Allied Health Department Administrative Assistant. -OR-
          2. Download from Verified Credentials website.
        2. Healthcare providers are under no obligation to accept a waiver of immunizations for religious purposes and may refuse clinical placement.
          1. Alternative clinical placements may not be available.
          2. The TB screening cannot be waived.
  2. American Heart Association, Health Care Provider CPR card is the ONLY CPR card accepted:
    1. Students must provide a copy of the front and back of a CPR card for health care workers. Please do not present your original card. Cards must be current through the students program of study. Only the following cards will be accepted:
      1. American Heart Association Healthcare Provider CPR/AED: Copy of both sides of a signed and current card.
  3. First Aid Card
    1. Students must provide a copy of a First Aid card. Please do not present your original card. Cards must be current through the students program of study.
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Criminal History Check

All Medical Assistant Program students who attend clinical and have patient contact as part of their training program, will undergo a criminal background check with Verified Credentials [VCI], the vendor approved by Central Oregon Community College.  Students will be administratively withdrawn from class if the required criminal background check is not initiated with the specified vendor, by the due date indicated on the pre-registration packet. Students with crimes on the DHS crimes list, which do not allow them to attend clinical, will be disqualified from attending the Medical Assistant Program.

EXPECTATION:

  1. Students who have successfully registered in a Medical Assistant Program must initiate a criminal background check on, or before the specified due date in the Pre-registration packet.
    1. Failing to meet this deadline will result in the student being administratively withdrawn from the program.
    2. Only the vendor specified by the Medical Assistant Program, Verified Credentials, may be used for the criminal background check.
    3. Students will be required to sign a waiver giving the vendor permission to share their background information with the Medical Assistant Program Director and, if requested, with the administrator of the assigned clinical placement site.
    4. Waitlisted students must initiate the criminal background check within 2 days of notification that they have secured a seat in the Medical Assistant Program.
    5. The criminal background check is valid for the duration of the students program of study.
  2. Students with crimes noted on the DHS permanent, 10-year or 5-year review list will be disqualified from attending the Medical Assistant Program.
    1. The Medical Assistant Program Director will notify individual applicants of their disqualification.
      1. Any individual, who has been disqualified, based on the background check, may challenge the accuracy and completeness of their records check through Verified Credentials at 1-800-938-6790.
      2. Students deemed disqualified by the criminal background check have a right to appeal through the Central Oregon Community College student concerns process listed in the COCC Bobcat handbook.
      3. Students may reapply to the Medical Assistant program after their criminal record is cleared.
  3. If a student is arrested, during the time they are enrolled in the Medical Assistant Program, the arrest must be reported to the Medical Assistant Program Director in writing within five business days or prior to the next scheduled clinical day, whichever comes first.
    1. Upon written notification, the Allied Health Department Chair and appropriate College representatives will review the student’s status in the Medical Assistant Program.
      1. A possible outcome of the review may be the student’s inability to continue in the Program.
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Drug Testing

All Medical Assistant Program students who attend clinical and have patient contact, will undergo a 10-panel drug screen with Verified Credentials [VCI], the vendor approved by Central Oregon Community College. Students will be administratively withdrawn from class if the required urine drug screen is not completed, by the due date indicated in the pre-registration information, with the specified vendor, Students with a positive urine drug screen that will not allow clinical attendance will be disqualified from attending the Medical Assistant Program until the next registration period for the Program.

EXPECTATION:

Students will submit a urine drug screen with the vendor selected by the college on or before the date designated by the Allied Health Department Administrative Assistant.

  1. The 10 panel drug screen will include the following drugs
    1. Amphetamines [including methamphetamine]
      1. A positive drug screen for stimulants used in the treatment of Attention Deficit Disorder [ADD] may be approved only after verification of need with the applicant’s Health Care Provider. Your provider must send written verification of need, on clinic letterhead, to the Medical Assistant Program Director.
    2. Barbiturates
    3. Benzodiazepines
      1. A positive drug screen for benzodiazepines, used in the treatment of seizures or anxiety disorders may be approved only after verification of need with the applicant’s Health Care Provider. Your provider must be send a written verification of need, on letterhead, to the Medical Assistant Program Director.
    4. Cocaine
    5. Marijuana
    6. Methadone
    7. Opiates
      1. Students taking opiate medications under the supervision of a health care provider may be allowed to attend classroom lecture, only after verification of need with the applicant’s Health Care Provider and Pharmacy. Your provider must send written verification of need, on clinic letterhead, to the Medical Assistant Program Director.
      2. Students taking opiate medications under the supervision of a health care provider will not be allowed to participate in the care of individuals in clinical or in lab. See attendance policy in the Medical Assistant Program Student Handbook.
    8. Phencyclidine
  2. Students must sign a waiver, at the screening lab, giving the vendor the right to send the results of the drug screen to the Medical Assistant Program Director and, if requested, to the administrators of clinical practicum sites.
  3. Students may challenge results of a urine drug screen that they believe to be erroneous, by contacting VCI at 1-800-938-6790.
  4. The Medical Assistant Program may rescreen any student, for cause, at the student’s expense.
    1. Concerns that may trigger a rescreen for substance abuse:
      1. Performance, behavior, appearance or breath odor may suggest the use of alcohol or other drugs. These behaviors include but are not limited to:
        1. A change in a person's behavior, such as
          1. inappropriate emotional responses
          2. inappropriate response/laughter
          3. irritable, restless manner
          4. impulsive actions
          5. repeated tardiness or absence
          6. accidents or near-misses involving patients or equipment
          7. diminished work performance
      2. A change in a person’s apparent cognitive function, such as:
        1. slowed thinking
        2. immobilization with resulting inability to think or act
        3. threats to kill or harm oneself or another person
      3. A change in a person’s apparent physical symptoms, such as:
        1. complaints of blurred vision; dilated or constricted pupils; bloodshot eyes
        2. slurred speech breath odors or general odor of alcohol
        3. threats to kill or harm oneself or another person
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