Using Student Computing Facilities
Facilities with alarms are armed whenever a computer drop-in lab or classroom is closed. If you are using an armed facility before or after normal hours, you will be responsible for arming and unarming the alarms. Facilities that are not equipped with alarms are to be locked with the doors closed when not in use.
Drop-in Computer Lab Room 200
Lab attendants will open the doors to the drop-in computer lab Rm. 200 in the morning. Instructors do not need a Fob or Prox Card or an alarm code if they are only using the upstairs computer classrooms located inside of Room 200 during normal lab hours.
It is the responsibility of the instructors teaching in rooms 200A, B, C or D to monitor the drop-in area if their class goes past lab closing time. Students should not be using the Pioneer drop-in computer lab if a lab attendant is not on duty!
Computer Classrooms 200A, 200B, 200C, and 200D
These rooms require a key to open. This will be done for you during normally scheduled computer lab drop-in hours. If you will need early, late, or weekend access to these rooms please ask your department administrative assistant to request a key for you from Campus Services. This is a good idea for early morning instructors.
Computer Classroom 232
This room is the CIS dedicated networking lab/classroom. Lab Attendants unarm in the morning and arm in the evening.
Computer Classrooms 112 & 113
When classes are not in session, the doors remain locked and shut. If you teach in one of these rooms you will need a FlexPass from Campus Services which your department administrative assistant can request for you and an alarm code from the computer lab coordinator. The doors remain unlocked for about 60 seconds when swiped and it is ok for them to be propped open during class.
Boyle Education Center
Drop-in Lab Room 159
A lab attendant will prop open the door to the drop-in in the morning. Instructors or staff will need a FlexPass and an alarm code to open this room outside of
normal lab hours.
This room is dedicated for Community Learning classes and any other use must first be approved by that department. When
classes are not in session the door remains locked and shut. If you
teach in this room you will need a FlexPass from Computer Services,
which you can ask your department administrative assistant to request
for you. The doors remain unlocked for about 60 seconds when swiped and
it is ok for them to be propped open during class.
If you need to use either the drop-in or classroom when the Library is closed, you will need to make arrangements with Campus Services on how to enter the Library, and notify the library staff that you will be using the rooms during off hours. Arming or unarming the alarm, locking or unlocking the rooms, as well as letting students in and making sure they leave the building will be your responsibility.
Drop-in Lab Room 118
A lab attendant will prop open the door to the drop-in the morning. There is no need for a Fob or Prox Card or an alarm code if you are only using the computer lab during normal lab hours
When classes are not in session the 2 entry doors remain locked and shut. If you teach in this room, you will need a FlexPass from Campus Services and an alarm code from the Computer Lab Coordinator. The door of entry is next to the drop-in computer lab. This door is armed and usually unarmed by the opening computer lab attendant at around 8:00 a.m. The doors remain unlocked for about 60 seconds when swiped and it is ok for the door to be propped open during class. Lab Attendants will arm when the drop-in lab is closed
Drop-in Computer Lab Building 3, Room 324
A lab attendant will prop open the door to the drop-in lab around 8:00 a.m. and lock at closing. There is no need for a key during normal lab hours.
Classroom Building 1, Room 114
When classes are not in session the door remains locked and shut. If you teach in this room you will need a Fob or Prox Card from Computer Services there is no alarm, The doors remain unlocked for about 60 seconds when swiped and it is ok for them to be propped open during class.
Drop-in Computer Lab RTEC Room 137
A lab attendant will prop open the door to the drop-in lab around 9:00 a.m. There is no need for a Fob or Prox Card or an alarm code if you are only using the computer lab during normal lab hours.
RTEC Classrooms 135 and 218
When classes are not in session the entry door remains locked and shut. If you teach in this room, you will need a Fob or a Prox Card from Campus Services and an alarm code from the computer lab coordinator. This door is armed and usually unarmed by the opening computer lab attendant at around 9:00 a.m. The doors remain unlocked for about 60 seconds when swiped and it is ok for the door to be propped open during class. A Lab Attendant will arm when the drop-in lab is closed.
Specialty Labs/Classrooms/Multimedia Rooms
These rooms are to be locked proceeding and following classes unless supervised by a lab attendant or instructor. Check with your department administrative assistant for a Fob or Prox Card and for an alarm code if needed.
Check Your Classroom
We strongly encourage you to check out the equipment. Be sure to test both the software you will be using in your class and all projection equipment. This is your responsibility. There is a lab attendant or the computer lab coordinator to assist you during regular lab hours.
- Do not shut down the instructor station when leaving but instead log off (unless you are the last class of the day.
- Make sure the projector is off.
- Leave the white boards clean.
- If the room you are using has a class scheduled immediately after yours, or if your class is over at lab closing time; please leave in a timely manner.
- If you borrow chairs from another location return them after your class has ended.
- If you are the last class of the day have your students shut down the computers.
For immediate help contact the lab attendant in the drop-in computer lab closest to your classroom. Lab Attendants are happy to assist you but can only provide limited technology troubleshooting. If it is before 5:00 p.m. they can call the ITS Help Desk for you.
In order to continue providing you with quality labs, the best way to report a problem is to contact the ITS User Services Help Desk.
- At the COCC home page click the Employee Login button
- Click the ITS Help Desk button
- Fill out the form
- If you do not have a User Name or Password email your problem to the computer lab coordinatoror ask the lab attendant on duty to email or call her.
- Restricted Access: students should not save to the desktop or the hard drive of the computers.
- When the computers are rebooted anything stored in the restricted area of [C:] will be lost.
- Best Option: Saving to the College OneDrive Cloud Storage
- Other Options: include space on the college network or using a USB flash drive.
- The Student's "Documents" folder is located on the desktop of campus computers when logged in.Most applications default to the students documents folder but it is always a good idea to check the path a file is being saved to.
- Having your students name their flash drive is a good idea.
Food and Drink
No food is allowed in the Computer Drop-In Labs and Classrooms under any circumstances. Drinks are ok if in containers with screw on lids and non-disposable containers.
Logging On & Off
- User Name & Initial Passwords
- Once logged on, students have access to native Outlook, their My Documents folders and all software.
First Week of Classes Temporary Login
- ITS provides a temporary login the first week of every term.
- USER NAME: newterm
- PASSWORD: cocc123
- Students who cannot login should see a lab attendant for help after class to ensure they can log during their next class.
- Email will only work from OWA and the student will not be able to save to their Documents folder on the network.
- When ready to leave the computer, all users should log off the system or restart the computer
- If you do not log off Windows, the security of your personal data and email will be completely vulnerable to the next user of the computer.
Please do not adjust the screens and if you have your students turn off the monitors, please have them turn them back on at the end of the class.
Printing in Classrooms
- The technology fee that students pay when enrolling in computer classes covers the cost of maintaining the equipment, upgrades, and replacement. It does not cover printing.
- Classrooms without paper trays in the printer include Pioneer 200A, B, C, D; Library 117; and BEC 156.
- If your class requires that you print during class time, please stop by the lab attendant desk in the drop-In lab located in your building and ask for a paper tray.
- We would be happy to put the tray in the printer for you if requested.
- It is the instructor's responsibility to see that printing is not abused by their students.
- Once the instructor has left the classroom, the paper tray will be immediately removed.
- Classrooms with paper trays in the printer include Pioneer 112, 113, Mazama 205, Redmond 114, RTEC 218 and RTEC 135
- It is the instructor's responsibility to see that printing is not abused by their students.
- No students are to be in these rooms without supervision.
- The Lab Attendant will try to keep the classroom printers functional; however, there may be times when you need to ask for assistance or report printing problems.
Projector Emergency Fixes
When possible get assistance from a Lab Attendant.
- No image projected at all
check that power cord and power strip are plugged in
- No video image projected
check and secure cabling
- Image out of focus
adjust projection lens focus
- Image larger than screen
adjust zoom lens
- Image smaller than screen
adjust zoom lens
- Streaks on monitor
check and reset cable connections
- Faint screen
adjust BRIGHT and CONTR
- Jittery, fuzzy letters
adjust H PHASE setting
- "Shimmering" colors
adjust H PHASE or BRIGHT settings
- TEMP indication
turn off, you will have to wait for assistance
- Remote control doesn’t work
batteries upside-down, old, or, out of range
- LAMP indicator glowing red
burned out lamp you have to wait for assistance
There will be times when the computer classrooms are closed for maintenance. This will usually occur during term breaks. No classes will be scheduled during that time.
How to make a request for credited class occasional use:
First Check to See if a Room is Available
- Open Web Viewer Calendar
- In the top-left corner click Locations
- In the bottom-left corner click Computer Labs
- You can now see all COCC computer classrooms available for scheduling and their open times.
- If necessary scroll to the appropriate date to double check that no one else has already reserved the time and date.
Next Submit a Room Request (If preferred department administrative assistants can usually do this for you.)
- Still using Web Viewer
- Next to Locations in the upper-left hand corner is Event Requests
- This requires a User Login and Password
- Campus Services has provided a link for setting up a training and acquiring a login.
Requests for using the facilities for other uses including Community Education classes and off campus classes need to go to Campus Services - 383-7237.
Campus Public Safety is here to help and is happy to hear from you! Please contact them at email@example.com via phone (24/7) at 383-7272 to request a room unlock/lockup or for any other safety or security need.
Shutting Down Computers
It is our policy that as the classroom computers are turned on during the day they remain on until the last class of the day or the lab attendant shuts them down.
When you are teaching past regular hours or when no lab attendant is on duty, it is the instructor's responsibility to see that all computers in their classroom are shut down.
Please submit requests for software changes in the classrooms/labs through the ITS Help Desk system found on the Employee Login web page. Please if needed, have instructions available for your students to follow in the lab. If you do not have a User Name or Password please email requests to your department chair.
In the classrooms, we supply staplers and printer paper. White board supplies are the responsibility of the departments.