Guidelines for the Use of PIP Funds

Guidelines for the Use of PIP Funds

PIP funds are accessed for necessary expenses enabling the faculty member to achieve professional growth through approved activities and goals. This page covers general guidelines for the use of PIP funds. Click here for funding request templates and examples.

Journals and Memberships:   staying current in one's field is a condition of employment.  Where membership and subscriptions are part of a professional improvement activity stated in the Plan, those subscriptions and memberships can be funded with PIP funds during the cycle only.  After the PIP cycle, if the faculty member wishes to continue the membership or subscription, funding for those must come from sources other than PIP funds.

Travel:     PIRT recommends that full-time faculty expend departmental funds designated as the individual's annual professional travel allowance and any special travel funds awarded the individual for professional travel through Chairmoot, before applying to use PIP funds for the purpose of attending a short-term professional conference.  To promote consideration of this recommendation, the budget submitted with a request for PIP funds for travel to a short-term professional conference should include a statement of the status of these department funds.  If such department funds are still available and are not being included as resources, the budget should indicate why they are not being used to supplement the PIP funds.  Travel must be approved and contract signed prior to travel in order to receive reimbursement. Please note that an Out-of-state Funding Request is required when appropriate in addition to the PIP funding request.

 Funds are not to be used as wages to the faculty members conducting professional improvement activities.

Special Funding Requests:

When items of capital equipment are purchased with Professional Improvement funds, the College must comply with Internal Revenue Service and other governmental rulings regarding the taxability of the purchase.  Currently capital equipment is defined as items with a value of over $500 and a useful life of over one year. The purchase of capital items from PIP funds (for example cameras and computers) requires that the item be owned by either the faculty member or the college. The following rules will apply:

  1. The item may be solely owned by the faculty member. The request for PIP funds must be approved prior to purchase of the item and the request will state that the item is to become the personal property of the faculty member. The purchase price will treated by the college as additional compensation to the faculty member. The faculty member will be responsible for any income taxes on this income.  The PIP account will be charged for the purchase price of the item, plus any employer required payroll taxes and assessments (for example, FICA and PERS).  These assessments are currently about 25% of compensation.
  2. The item may be solely owned by the college. The request for PIP funds will be approved prior to purchase of the item and the request will state that the item is to become the property of the college. Upon purchase the item will be placed on the college's property inventory generally within the department of the faculty member. Although used by the faculty member to complete their PIP project, the item will be treated as college property during and after the PIP project.

In this Section