Final Exam Policy

General Information

The Final Exam Schedule has been approved by the Vice President for Instruction, and is published on the COCC Web Site.

All full-term classes at Central Oregon Community College include some kind of graded or evaluated activity during the period set aside and scheduled for final examinations. If the activity is a final examination, it should be comprehensive -- i.e., it should cover the work of the whole quarter. Final examinations should not exceed the allotted time and the total time expected to be spent on take-home finals should not exceed the time taken on in-class finals including preparation and examination. Take home finals should be due at the end of the scheduled final examination hour.

On an individual basis, for emergencies and other special circumstances, a student may take a final examination at a time other than that scheduled, providing the student has received prior approval by petition signed by the instructor and the department chair. Approved petitions are returned to instructors, with copies sent to the Vice President for Instruction.

Classes without final examinations must be approved by the Academic Affairs Curriculum Subcommittee. This is a one-time approval for an alternative evaluated activity and does not need to be reviewed each time the activity changes.

An instructor who seeks to reschedule an examination must have prior written approval from the Vice-President for Instruction.

Policy Regarding Emergency School Closure  During Final Exam Week

In the event that COCC has an emergency school closure during finals week the following schedule will replace the current schedule.

Fall Term

The first day that the college is closed will have that day's exam schedule shifted to Saturday (requiring students to take their finals on this day).  The remaining final exam schedule would take place as currently scheduled.

 

If there is a second closed day that day's exam schedule will shift to the following Monday, and the third closed day would shift to Tuesday and so on.  

 

Any days that the college is open will have final exams take place as currently scheduled.

Winter Term

The first day that the college is closed will have that day's exam schedule shifted to Saturday (requiring students to take their finals on this day).  The remaining final exam schedule would take place as currently scheduled.

 

If there is a second closed day that day's exam schedule will shift to the following Monday, and the third closed day would shift to Tuesday and so on. 

 

Any days that the college is open will have final exams take place as currently scheduled.

Spring Term

The first day that the college is closed will have that day's exam schedule shifted to Friday (requiring students to take their finals on this day).  The remaining final exam schedule would take place as currently scheduled.

 

If there is a second closed day that day's exam schedule will shift to the following Monday, and the third closed day would shift to Tuesday and so on. 

 

Any days that the college is open will have final exams take place as currently scheduled.

Summer Term

Policy Regarding Three or More Exams Scheduled on a Given Day  

Students shall not be required to take more than two final exams on any given day.  Those students who are scheduled to take three or more final exams on a given day may have the date/time(s) of "extra" final exams (greater than 2) rescheduled to a date and time that is mutually agreeable between the student, instructor and VP of Instruction.  Students have until the end of the 5th week to file a petition requesting a final exam to be rescheduled.  The petitions are available from Department Administrative Assistants.

Students are encouraged to informally reach a mutually agreeable rescheduling of such final exams before filing the petition.  However, students are also able to request the assistance of an Ombudsman to work with them and the faculty to reschedule an exam.  The Ombudsman will be appointed by the VP of Instruction.

Policy Regarding a Student Requesting a Change in the Scheduled Exam Date/Time

On an individual basis, for emergencies and other special circumstances, a student may take a final examination at a time other than that scheduled, providing the student has received prior approval by petition signed by the instructor and the department chair.  Approved petitions are returned to instructors, with copies sent to the Vice President for Instruction. See request form.

Policy Regarding Faculty Requesting a Change in the Scheduled Exam Date/Time/Location

An instructor who seeks to reschedule an examination must have prior written approval from the Vice-President for Instruction.

In this Section