Help With Banner Web
Follow the instructions listed on the Bobcat Web Account Login page (a.k.a. Banner Web), available through the COCC Employee Login web page.
- The first time you log in you will be required to create a new, private PIN. This new PIN must be at least six (6) characters and may be letters, numbers, or a combination. You will also be asked to enter a security question and answer. In the future, if you forget your PIN, enter your User ID and click the “Reset your Pin” link to be emailed a temporary PIN. If you cannot successfully reset our PIN, call the HelpLine (541-330-4358) for assistance.
After logging in, you may have several different menu options, depending on your classification (Student Services & Financial Aid, Employee Services, Faculty Services, Personal Information, etc.). Please read through the options under each of these menu items, as you have access to a wide variety of online services..
Seat Availability / Class Schedule
Viewing the Class Schedule:
Go to the COCC home page. Under the "Quick Links" button, click
on "Credit Class Schedule" or place your cursor over
the "Academics" navigation link and choose "Credit Class Schedule".
Select the term and then select the appropriate listing. Seat
availability is listed to the right of the course name. Please note
the following definitions (this is also a link on the page
Max indicates the maximum number of
students that will be allowed in a class.
Rem indicates the number of seats remaining
before a class is full.
Wait indicates the number of students on the
waiting list for a class.
If a student is waitlisted for a course and a seat becomes
available, they will automatically be taken off the waitlist
and registered in the course. They will immediately receive a
message via their COCC email account that informs them that they
have been automatically moved from the waitlist into the course as
a registered student.
Setting the Advising Requirement
Academic advising is required:
- The first time a new or transfer
certificate/degree-seeking student registers (through the group
advising process by signing a blue registration add/drop form);
- Prior to a new student's next term
(done one-on-one by the student's individual academic advisor and
cleared via Banner web);
- Based on the next term in which an
advisor requires advising for the student (done one-on-one by the
student's individual academic advisor and set via Banner web). Note
that an advisor may not set a student's advising requirement more
than four terms in the future.
To clear an advising requirement, log in to your Banner
Web account and:
- Go to "Faculty Services", Click
"Advisor Menu", Click "Set Advising Requirement"
- Select your student, using the
student ID number or name search (note that if using the name
search, always check the "drop down" menu option of names, as
oftentimes there can be more than one person with the same name in
the system). Your advisees' ID numbers are listed on the "View
Advisee List by Term" screen. Verify that you have selected the
correct student. The next screen allows you to set the expiration
date of the advising clearance for up to four terms. The text
reads, "Select the term for which [your student] will next need
advising (currently scheduled for Winter 2013)." In this example,
the student would be prohibited from registering for Winter 2013
term without additional advising. Select a term from the drop-down
menu that is the next term for which student should have an
advising requirement. Use the "ID Selection" at the bottom of the
screen to clear advising for another student.
- To see if an advisee has any
remaining pre-registration requirements, view the "Can an
advisee register?" page. This is the same page that
the student can view in their Bobcat Web account under
Registration, entitled "Can I register for credit classes?"
Please note that you have access to personal information
(transcripts, addresses) for not only your advisees, but also all
students registered in your courses. You may not access
personal information about students unless you have an educational
need to know; if you have questions about this, please
contact Courtney Ford, Director of Admissions/Registrar, at
541-383-7299 or firstname.lastname@example.org
Instructors can give approval online via their Bobcat Web
account in place of signing the Registration Add/Drop form.
Approval can be given for adding a class from a wait list,
instructor permission required prior to registering, or for courses
with time overlaps; completing the following steps allows a student
to add a class online or in-person without a physical
signature. Instructors can also give online approval to
students to drop a class.
- Go to "Faculty Services" and click
- Choose "Term". Click "ID Selection".
Enter student's ID in the "Student or Advisee ID" box. Note: If you
must search by name, for a more successful search, use only the
first portion of each name and be sure to click "all" in the
"Search Type" field. Click "Submit".
- From the drop down menu, select the
type of override
- "instructor approval" for courses
which require instructor permission prior to registration (this
override is only active BEFORE the term begins);
- "capacity override" gives students on
a wait list permission to register for the class OR to register
once the term has begun;
- "time conflict override" permits a
student to register for a course that overlaps in time with another
course, noting that instructors from BOTH courses must give
- "approval to drop" permits a student
to drop a full-term class after the seventh week of the term
- Under the Course drop down menu,
select the appropriate CRN and click "Submit".
- Verify that your information is
correct and click "Submit" again. If successful, the "The
registration overrides you entered have been saved successfully"
message will appear. If this message does not appear, scroll down
to the "Registration Errors" section to verify the problem.
- Click "Student Information" at the
bottom of the page to give approval to additional students.
IMPORTANT NOTE: The "Student Services & Financial Aid"
option in the blue bar at the top of your page is the menu choice
from your initial log in - if you choose this option, you will
access information about YOU as a student. To access your advisee's
information, always select the "ID Selection" option at the BOTTOM
of the page.
Viewing A Student's Transcript and Placement Testing Scores
Note that if you have just worked with a different student
previous to this action, Banner will bring up the previous student
as a default. You must go back to the Advisor Menu to get the
opportunity to enter the new ID number.
- Go to "Faculty Services"
- Go to "Advisor Menu"
- Click "Student Academic
- Enter the student's ID number and
click "Submit ID"
- Click "Display Transcript"
Printing Class Rosters and
- Go to "Faculty Services"
- For class rosters, you may choose
"Detail Class List" (long version, lots of information about the
class and student) or "Summary Class List" (shorter version, less
information). Select the appropriate CRN.
- For wait lists, you may choose
"Detail Wait List" (long version, lots of information about the
class and student) or "Summary Wait List" (shorter version, less
information). Select the appropriate CRN. NOTE: students are listed
in alpha order. To determine the appropriate order of your wait
list students, choose "Detail Wait List", find the student with the
smallest "Registration Sequence" number. They are first on your
list. The student with the next lowest number is second, and so
- Select "Print" from your Internet
browser's "File" menu.
Notes: "W" GRADES: If the student dropped the course after the
seventh week, a "W" will appear in the grade box. DO NOT CHANGE
"X" (AUDIT GRADES): If a student chose to audit a class, an "X"
will appear in the grade drop down box. DO NOT CHANGE THIS GRADE.
If a student has not requested an audit, the grade box will be
blank; you must enter one of the available grades.
- Go to "Faculty Services"
- Click "Submit Mid-Term Grades" or
"Submit Final Grades"
- Select the appropriate term from the
drop down menu and click "Submit Term
- Choose the correct CRN from the drop
down menu and click "Submit""
- Follow instructions to enter the
grade from the drop down menu for each student.
- Click the "Submit Grades" button at
the bottom of the screen often and again when finished (Note: you
will be logged after 20 minutes of inactivity and will lose any
unsaved entries). Note: Only the first 25 students on your roster
will appear on the screen. IF you have more than 25 students, click
"Submit Grades", then scroll to the bottom of the page and click on
the next set of students.
- Check your roster to see if you
mis-entered any grades or missed entering a grade.
Online Degree Audit System
- Log in to your Student & Staff
Online Services account
- Go to the "Faculty Services" menu
- Click on the "Advisor" menu
- Click "Degree Evaluation" link at the
bottom of the list
- …and then follow the
directions displayed on the web from there
Note that the "Entry Term" field determines which catalog
requirements the students' courses will be evaluated towards. This
means that if you want to see someone's progress under the
2012-13/new AAOT requirements, then choose a term from the 2012-13
catalog year. If under the sequence/"old" AAOT, choose a prior
Cool Feature: If your advisee is "shopping
around" to see how their courses meet various degree requirements
(e.g., Business-Accounting vs. Business-Marketing), you can select
the "What-If Analysis" option at the bottom of the page to choose
other degree options.