Course Evaluations FAQs for Faculty

How do I find the course evaluation system?

To access the course evaluation system, log in to your Bobcat Web Account, then click on the “Course Evaluation” link at the bottom of the page. Users of FireFox browser see a security warning asking if you wish to continue to the evaluation location. Please click the CONTINUE button, as there is no security risk involved. Google Chrome and Internet Explorer users are not presented with the security warning.

 Which courses are evaluated?

The majority of courses are evaluated each term.

  • All courses taught by part-time faculty are evaluated.
  • All courses taught by adjunct faculty are evaluated.
  • All courses taught by full-time, tenure track faculty who have taught at COCC for less than 7 terms are evaluated.
  • Full-time, tenure track faculty who have taught for COCC for more than 6 terms are evaluated at least one term per academic year. This is called their Official Term. They may choose to be evaluated every term, but only the evaluation data from their Official Term is placed in their Human Resource File.

How is anonymity maintained?

Central Oregon Community College has contracted with an outside vendor to manage and store the evaluation data. Students log into Bobcat Web Account to access the course evaluation system, then are redirected to our partner for collection of the data. COCC does not have access to the student's identifying data.

 When is the course evaluation session open?

Evaluations open at 3AM on Tuesday, 3/4 of the way through the course duration and close at 11:30PM the Sunday following final exam week.

How can I email reminders to students who HAVE NOT participated in the course evaluation process:

Here is a video of that process.

When may I see my courses' evaluation results?

Results for all evaluations will be available at 8AM on the Thursday following the due date for grade posting. Faculty will be notified via e-mail when the report system opens.

 Who can see the results?

Instructors can see all of their own quantitative and qualitative results. Academic Department Administrative Assistants and the Director of eLearning can view evaluation results.

 I am both a student and an instructor. How do I view the results from the courses I taught?

The course evaluation system will default you to the student page for completing evaluations. At the top of the page, you will see a link to the Report Browser. Click on that link to get to the instructor reports. 

Since course evaluation feedback is a part of the instructor promotion and tenure process, how are evaluation data read and interpreted by the Promotions Committee and the Tenure Committee? 

When reading and interpreting evaluation data, members of the Promotions Committee and the Tenure Committee are reminded to look for trends or patterns that show both excellence in instruction and student learning as well as areas that instruction and student learning can be improved.

The committee members do look at the student participation rate in the course evaluation data. Faculty may wish to encourage students to participate. Here is a video to show you how to email student reminders about participation:  video of that process.

There are two main parts to the course evaluation survey: EVALUATION OF INSTRUCTOR, which are a set of Likert-style questions rating the instructor on general teaching/communication practices; and COMMENTS, asking students what was done well and what could be improved in the course.

The COMMENTS provided by students reviewed by committees are looking for patterns or trends. One should not be afraid to take risks for fear of a negative evaluation. The Promotion Committee looks at the whole of the student evaluation data over the span of time the instructor has taught.

There are two main ways to read student evaluation data. The most common way is to read each course evaluation in its entirety and then move on to the next course that was evaluated. In an effort to better notice trends, some will read the responses to a specific question in all of the instructor's courses. They will then read the responses to another specific question in all of the instructor's courses. Finally, they will read all of the comments provided by students in all of the instructor's courses. Those that read evaluations this way have mentioned it is often easier to see the positive trends and areas for improvement.

 What questions are asked on the course evaluations?  

Please rate the instructor’s effectiveness in the following areas:

1. Providing course and assignment requirements, grading criteria, and expectations

2. Providing course activities that helped you achieve course learning outcomes

3. Communicating ideas and/or information

4. Creating an environment that helped you learn

5. Respectfully receiving and responding to questions and comments

6. Fostering a climate of mutual respect regarding the dignity of students in the learning process

Your written comments are especially helpful and explain the ratings you gave in questions 1-6, above.

7. Describe the quality of the feedback you received in this class.

8. What did you like best about the course and/or how the instructor taught it?

9. Even excellent courses can be improved. Give some constructive suggestions for making the course better.

10.  What could you have done to be a better student in this course?  

What if there is more than one instructor for a course?

Students will be asked to evaluate each instructor.

How can I get help?

E-mail COCC_Course_Evaluations@cocc.edu, or call (541) 383.7785. Phone hours are 8 to noon and 1 to 5PM Monday through Friday.

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