Course Evaluation FAQs for Administrative Assistants

How do I find the course evaluation system?

To access the course evaluation system, log in to your Bobcat Web Account, then click on the “Course Evaluation” link at the bottom of the page. A new browser window will open with the course evaluation system.

 Which courses are evaluated?

The majority of courses are evaluated each term, these include:

  • All courses taught by part-time faculty are evaluated.
  • All courses taught by adjunct faculty are evaluated.
  • All courses taught by full-time faculty who have taught at COCC for less than 7 terms are evaluated.
  • Full-time faculty and full-time temporary faculty who have taught for COCC in that role for more than 6 terms are evaluated at least one term per academic year. They may choose to be evaluated every term.
Excluded from evaluation are cooperative work experience courses, independent study courses and any course with less than 4 students enrolled in the course.

Define the phrase "evaluation data."

"Evaluation Data" is made up of two reports:

  1. Quantitative Report (a.k.a. Ratings Summary Report): The quantitative report (which is the term used when Administrative Assistants run the batch reports) is the report that summarizes all of the ratings questions (likert-style questions). Here is a video that explains the quantitative report / ratings summary report
  2. Qualitative Report (a.k.a. Comment Summary Report): The qualitative report (which is the term used when Administrative Assistants run the batch reports) is the report that summarizes all of the comment-style questions on the course evaluations (all of the essay questions). Here is a video that explains the qualitative report / comment summary report.

  Which evaluation data is printed and sent to the Instructional Deans' Office for eventual placement in the faculty member's HR File?

Full-Time, Adjunct & Part-time Instructors in first 2 years:

  • Evals conducted through WDYT every quarter for all courses
  •  Print evals for all courses in every quarter and submit one copy to the Instructional Deans' office, which will be reviewed by the Dean and then sent to HR to be filed.

Part-time, Adjunct, and Full-Time Temporary Instructors who have taught more than 2 years:

  • Evals conducted through WDYT every quarter for all courses
  •  Print evals for all courses in one quarter and submit one copy to the Instructional Deans' office, which will be reviewed by the Dean and then sent to HR to be filed.

Full-time, Tenure-Track Instructors who have taught more than 2 years:

  • Instructor chooses quarter for evals to be conducted (may choose to have all quarters conducted but must choose one quarter for printing) by the 2nd week of fall quarter.
  •  Print evals for all courses from designated quarter* and submit one copy to the Instructional Deans' office, which will be reviewed by the Dean and then sent to HR to be filed.

*designated quarter for printing of FT more than 2 years can be found at N:\Group Folders\AdministrativeAssistants\Faculty Student Eval schedule 13-14.xlsx

How do Administrative Assistants know which evaluation data is printed and sent to the Instructional Deans' Office for eventual placement in the full-time faculty member's HR File?

In September of each academic year, Administrative Assistants are provided access to an online form they are to complete on behalf of the full-time faculty and full-time temporary faculty who have taught at COCC for more than 6 terms in that role. This is the Link to the Form.The form identifies which faculty qualify for term-evaluation selection.

Administrative Assistants query these faculty in their department using a method of their own choosing. Faculty must identify in which term they will be evaluated by the second week of Fall Term. Once the information is gathered, the Administrative Assistant completes the form and submits it by the second day of the second week of Fall Term. The Administrative Assistant should save a copy of the PDF version of the form results for their own records. This will help them know which term they are to print for each of their faculty for delivery to the VPI's office.

What if a faculty member wants to alter their selected evaluation term after the first day of the first week of fall term?

Full-time faculty and full-time temporary faculty who have taught in that role for more than 6 terms who wish to alter their selected evaluation term after the first day of the first week of fall term must make a formal request to the Vice President for Instruction and the Administrative Assistant of the Vice President for Instruction, who will manage any changes made.

How do Administrative Assistants make a batch report?

This video shows the process: http://www.screencast.com/t/V0lZjCPMjCn  

How do Administrative Assistants choose to have MORE than one faculty member evaluated in a course?

This video shows the process: http://www.screencast.com/t/IL7JJXQP

How do Administrative Assistants choose add an additional instructor to be evaluated with a CRN? Also, this videos shows how the Administrative Assistants choose an alternate evaluation form for such things as LAB or CLINICAL classes

This video shows the process, : http://www.screencast.com/t/IL7JJXQP

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