General Procedures Manual

The COCC General Procedure Manual is Board approved as revised.

This information is also available for download in print format.
See: COCC General Procedures Manual (PDF) - Updated 9-1-13
Updated PDF version coming at end of July, 2014.

Table of Contents  

COCC General Procedures Manual Index

G-1-0      ADVERTISING

            G-1-1    Shuttle Bus Advertising Posting Policy

G-2-0      ALCOHOLIC BEVERAGES

G-3-0      BUSINESS CARDS

G-4-0      CHILDREN ON CAMPUS

G-5-0      COLLEGE LOGO AND SEAL  

           G-5-1    Clothing and Logo-ware Policy

G-6-0      COMMITTEE STRUCTURE

                G-6-1      College Standing Committees

                                G-6-1.1      Committee Decisions

                                G-6-1.2      Definition of Membership

                                G-6-1.3      Recommendations

                                G-6-1.4      Committee Communication

               G-6-2      College Affairs Committee

                                G-6-2.1      Organizational Development

                G-6-3      College Committee on Academic Affairs

                                G-6-3.1       Learning Community Committee

                G-6-4      College Curriculum Committee

                G-6-5      College Committee on Student Affairs

                G-6-6      College Special Purpose Committees

                G-6-7      College Tenure Committee

                G-6-8      College Committee on Institutional Support

                                G-6-8.4      College Promotions Committee

                G-6-9      College Administrative Committees

                G-6-10    College Committee on Faculty Professional

                                    Improvement

                G-6-11    Employee/Student Groups

                                G-6-11.1      Faculty Forum

                                G-6-11.2  Classified Association of COCC

                                G-6-11.3      Associated Students of Central Oregon 

                                                        Community College

G-7-0      DRUG FREE CAMPUS  

G-8-0      FIREARMS  

G-9-0      GAMBLING

G-10-0    MEDIA RELATIONS

G-11-0    PARKING AND TRAFFIC

G-12-0    PETS ON CAMPUS  

G-13-0    POSTING

G-14-0    PROCEDURES:  REVIEW AND APPROVAL  

G-15-0    PUBLICATIONS

G-16-0    PUBLIC RELATIONS

G-17-0    RAFFLES

G-18-0    SKATEBOARDS, ROLLERBLADES, AND BICYCLES

G-19-0    SMOKING  

G-20-0    SPEAKERS

G-21-0    VACCINATIONS

G-22-0    STATIONERY

G-23-0    ACCEPTABLE USE OF INFORMATION TECHNOLOGY RESOURCES

G-24-0    NAMETAGS

G-25-0    LOUIS B. "BART" QUEARY LIFETIME ACHIEVEMENT IN HIGHER EDUCATION AWARD

G-26-0    SIGNAGE

G-27-0    SECURE SPACE ACCESS

G-28-0    SEXUAL MISCONDUCT 

G-29-0    ADMINISTRATOR OF THE YEAR


A-1-0     ACADEMIC WARNING  

A-2-0     ADD/DROP  

A-3-0     ADMINISTRATIVE WITHDRAWAL/ATTENDANCE  

A-4-0     ADMISSION

A-5-0     ADMISSIONS AND RECORDS PRACTICES MANUAL  

A-6-0     ADVANCED STANDING/TRANSFER CREDIT  

A-7-0     ADVISING  

A-8-0     ARTICULATION

                  ATTENDANCE (SEE ADMINISTRATIVE WITHDRAWAL)

A-9-0     COMMENCEMENT

A-10-0   CONCERNS PROCEDURE 

                  A-10-1            Student Concerns Procedure

                  CONCURRENT ENROLLMENT  (SEE ADMISSION)

                  CONFIDENTIALITY (SEE FERPA)

A-11-0    COURSE CHALLENGE

A-12-0    DEADLINES

A-13-0    DEGREES/CERTIFICATES (REQUIREMENTS)

A-14-0    DISABILITY SERVICES

A-15-0    ENROLLMENT STATUS

A-16-0    ENROLLMENT VERIFICATION

A-17-0    FERPA, CONFIDENTIALITY, PRIVACY, NON-DISCLOSURE

A-18-0    FIELD TRIPS

A-19-0    FINAL EXAM 

                  FINAL GRADES (SEE DEADLINES)

                  FULL-TIME (SEE ENROLLMENT STATUS)

A-20-0    GRADES 

                  A-20-1      Grade Appeal Procedure

                  A-20-1.1   Suggestions to Students Preparing a Grade Appeal

                  GRADE CHANGES (SEE GRADES)

                  GRADUATION (SEE COMMENCEMENT, SEE DEGREES)

A-21-0    HONESTY

A-22-0    HONOR ROLL

                   INCOMPLETES (SEE  DEADLINES, SEE GRADES)

                   INTERNATIONAL STUDENTS (SEE ADMISSION)

                   MATRICULATION (SEE ENROLLMENT STATUS)

                   MID-TERMS (SEE DEADLINES)

                   NON-DISCLOSURE (SEE FERPA)

A-23-0    PETITION 

                  PRIVACY (SEE FERPA)

                  REFUNDS (SEE DEADLINES)

A-24-0     REGISTRATION 
                   (Also see - add/drop, enrollment status and deadlines)

A-25-0     REPEATING COURSES

A-26-0     RESIDENCY

A-27-0     ROSTERS 

                  STUDENT RIGHTS AND RESPONSIBILITIES (SEE S-3-0)

A-28-0     TRANSCRIPT 

                  TRANSFER CREDIT (SEE ADVANCED STANDING)

A-29-0     TUITION 

                  UNDER AGE 18 ENROLLMENT (SEE ADMISSION)

A-30-0     WAIT LISTS

 

S-1-0      STUDENT AWARDS PROGRAM

                  S-1-1       Avon F. Mayfield Award

                  S-1-2       COCC Distinguished Student Service Award

                  S-1-3       Helen Leicester Honorary Scholastic Award

                  S-1-4       Walter G. Coombs Distinguished Achievement Award

                  S-1-5       Alumni - Service to Community Award

                  S-1-6       Honor Student Certificates

                  S-1-7       Honors Grade Point Average Award

                  S-1-8       Who's Who-Among Students in American

                                        Junior  Colleges

S-2-0      ASCOCC  

S-3-0      STUDENT RIGHTS AND RESPONSIBILITIES  

S-4-0      COCC DRUG & ALCOHOL POLICY

S-5-0      STUDENT DEATH  

 

B-1-0      GENERAL BUSINESS PROCEDURES 

                  B-1-1       Insurance

                  B-1-2       Tax Sheltered Annuities

                  B-1-3       Professional Advice From Agents on Retainer

                  B-1-4       College Interest in Marketable Materials, Products

                                         and Processes

                                 B-1-4.1      Secretarial Staff Use

                  B-1-5       Materials and Resources

                  B-1-6       Fund Raising and Petition Support

                                 B-1-6.1      Solicitation on Campus

                  B-1-7       Acceptance of Gifts

                  B-1-8       Complaints and Conerns
 
                  B-1-9       Guidelines for Public Records Requests

  B-2-0     FISCAL SERVICES

                  B-2-1       Budget Changes

                  B-2-2       Grant and Special Project Administration

                  B-2-3       Purchasing

                                 B-2-3.1      Purchasing Procedures

                                 B-2-3.2      Departmental Signing Authority

                                 B-2-3.3      Private Benefit

                                 B-2-3.4   Bid Awards

                  B-2-4       Disposition of Surplus Capital Property

                                 B-2-4.1      Proceeds Received from the Sale of

                                                       Surplus Property

                  B-2-5       Investment Policy

                  B-2-6       Travel Policy

                                B-2-6.1      Reimbursement

                                B-2-6.2      Insurance Respons. for Use of Personally

                                                        Owned Vehicles

B-3-0     CAMPUS SERVICES 

                  B-3-1       College Equipment Use

                  B-3-2       Facilities Use by Community Groups

                                 B-3-2.1      Insurance Requirement for Off-Campus

                                                          Groups

                                 B-3-2.2      Facility Use Rules

                                 B-3-2.3      Denial of Requested Use of Facilities

                                 B-3-2.4      Special Requirements

                                                    B-3-2.4.1      Computer Center Use

                                                    B-3-2.4.2      Juniper Hall (Residence

                                                                                Hall) Use

                                                    B-3-2.4.3       Mazama PE and

                                                                        Recreational Center Use

                                                    B-3-2.4.4      Photographic Laboratory

                                                                         Use

                                                    B-3-2.4.5      Pinckney Center for the

                                                                                Performing Arts

                                                    B-3-2.4.6      Designated Public Forum

                  B-3-3       Motor Vehicles Registration and Operation

                  B-3-4       Inventory

                  B-3-5       Building Security Policy

                                 B-3-5.1   Key Control

                                 B-3-5.2   Responsibility for Keys

                                 B-3-5.3   Responsibility of an Indiv. Who Goes into a

                                                    Locked Bldg.
                                 B-3-5.4   Facilities Use During Hrs. When Bldgs. are

                                                    Normally Locked
                  B-3-6       Inclement Weather School Closure

B-4-0      BOOKSTORE  

B-5-0      PRINTING AND MAIL SERVICES

                  B-5-1       Printing

                  B-5-2       Mail Services

                  B-5-3       Copyright

 

HR-1-0      EMPLOYMENT AT COCC

                  HR-1-1      Standard of Conduct for College Employees

HR-2-0      POSITION VACANCIES  

                HR-2-1      Criminal Background Check Procedure

HR-3-0      EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION 

                  HR-3-1      Equal Employment Opportunity

                  HR-3-2      Affirmative Action

                  HR-3-3      Non-Harassment

                  HR-3-4      Employment of Family Members

                  HR-3-5      Consensual Relationships

                  HR-3-6      Mandatory Reporting: Child Protection Policy

                  HR-3-7      Sexual Misconduct Policy

HR-4-0      PRIMARY RESPONSIBILITY OF COLLEGE EMPLOYEES

                  HR-4-1      Outside Commitments

                  HR-4-2      Conflict of Interest

HR-5-0      RECRUITMENT PRIMARY RESPONSIBILITY OF COLLEGE EMPLOYEE 

                  HR-5-1      Administrative Positions

                  HR-5-2      Classified, Confidential, Supervisory Positions

                  HR-5-3      Faculty Positions

                                     HR-5-3.1   Recommendation to Hire Full-Time

                                                           Instructional Professionals

                                     HR-5-3.2   Recommendation to Hire Part-Time

                                                           Instructional Professionals

                                     HR-5-3.3      Adjunct Relationships

                                     HR-5-3.4      Minimum Standards for Instructors

HR-6-0      EVALUATION OF EMPLOYEES  

HR-7-0      LEAVES

                  HR-7-1      Sabbatical Leave

                  HR-7-2      Leave Without Pay

                            HR-7-2.1      Approval Procedures for LWOP

                            HR-7-2.2      Benefits During LWOP

                            HR-7-2.3      Reinstatement of Benefits Following LWOP

HR-8-0     CONTENTS OF PERSONNEL FILES

                  HR-8-1      Faculty

                  HR-8-2      Classified

HR-9-0       FACULTY ISSUES

                  HR-9-1     Criteria for Promotion, Tenure and Evaluation of

                                           Performance

                              HR-9-1.1      Promotions

                              HR-9-1.2   Tenure

                                     HR-9-1.2.1      Awarding of Tenure

                                     HR-9-1.2.2      Procedure for Tenure Consideration

                                     HR-9-1.3   Faculty Evaluations

                   HR-9-2      Responsibilities of Teaching Faculty

                                      HR-9-2.1      Absence from Classes by Instructors

                   HR-9-3      Faculty Achievement Award

                                   HR-9-3.1      Purpose

                                   HR-9-3.2      Eligibility

                                   HR-9-3.3      Criteria

                                   HR-9-3.4      Nominating Procedures

                   HR-9-4      Faculty Resignations

HR-10-0    BENEFITS

                  HR-10-1      Workers Compensation

                  HR-10-2      Unemployment Insurance

                  HR-10-3      Continuation of Health Insurance at

                                                Resignation/Termination

                  HR-10-4 thru HR-10-9        Salary Guidelines

HR-11-0    STAFF RETIREMENT

                HR-11-1      Retired Employee Card

                HR-11-2      Early Retirement Incentive

                HR-11-3      Emeritus Status (Faculty and Administrators)

                       HR-11-3.1   Criteria For Eligibility of Emeritus  Status

                       HR-11-3.2   Rights and Privileges of Emeritus Status

                       HR-11-3.3   Procedures for Selection to Emeritus Status

                HR-11-4      Health Insurance for Dependents of Retired

                                          Employees

HR 12-0    CLASSIFICATION STAFF ISSUES 

                HR-12-1      Guidelines for the Award of Classified Staff

                                          Professional Improvement  Funds

                HR-12-2      Pay Method for Classified Employees Who Work

                                          Less Than 12 Months

Related Links


 Updates for

             2013-14

  • G-2-1    Beverage & Food and Related Acctg Procedure
  • G-6-0    Committee Structure
  • G-6-3    Academic Affairs Committee
  • G-6-8.4  Change Name
  • G-6-8.6  PIRT Committee
  • G-6-9.4  College Planning Team
  • G-6-9.5  Art Committee
  • G-8-0    Firearms
  • G-19-0  Smoking
  • G-25-0  Louis B. Queary Award
  • G-29-0  Admin of Year
  • A-30-1  Student Fees
  • A-30-2  Student Fees Approval
                   

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