How to Create: New/Revised Course, Add a Prereq

 After talking to the Curriculum Coordinator (CC) x3772, here are basic steps and forms required to accomplish the most common actions for the Curriculum Committee:  creating a new course, revising a course including adding prerequisites. 

 For all changes you will need to contact the Asst Director of Records and Admissions x3716, if you do this prior to filling out the forms you may save yourself some time on "re-do's."  They will ensure your change is enforceable in Grad Tracks and Banner, additionally the staff will fill out a records review form for you.

Please save all documents with the course prefix and #

New Course

1.  Fill out the New Course form available on this website.  If a section of the form doesn't apply to your change please add "NA" to the field.  There is a section for clock hours to credit conversions based on the type of course (lecture, lab etc.) you can use the reference document but it may make more sense to contact the coordinator.  In this same section the forms ask for codes (CIP, ACTI, TOPS), the coordinator can provide them.

2.  Update the course syllabus using the current template, this will provide the most up to date information regarding ADA statements, student insurance etc.  Departments are responsible for ensuring course syllabus include all curriculum changes--the committee does not review syllabi.

3.  If this is a CTE program you have a degree or certificate filed with the state, in this case you'll need to fill out the Program Amendment form.  Basically this documents the courses currently in your program and what change your making.  The Curriculum Coordinator can send you the official state spread sheet reflecting what's currently on file for your program; this can also make filling the form out easier.  Please, ensure the columns with the course credits add up to the correct total number of credits in your program.

After the forms are complete send them to the Curriculum Coordinator for review.  If the forms require corrections they will be sent back to you in a PDF showing you what needs to be done.  When everything is corrected gather the signatures (Chair, Administrative Asst, other Dept Chair) scan the copies into a PDF and email to the CC.  You will be scheduled to attend a 1st reading committee meeting based on your place in the que.

Revised Course

1. Fill out the Revised Course form available on this website. If a section of the form doesn't apply to your change please add "NA" to the field. There is a section for a clock hours to credit conversion based on the type of course (lecture, lab etc.) you can use the reference document but feel free to contact the coordinator. In this same section the forms ask for some codes (CIP, ACTI, TOPS), the CC can provide them.

2.  Update the course syllabus using the current template, this will provide the most up to date information regarding ADA statements, student insurance etc.  Departments are responsible for ensuring course syllabus contain all curriculum changes--the committee does not review syllabi.

3. If this is a CTE program you have a degree or certificate filed with the state, in this case you'll need to fill out the Program Amendment form. Basically this documents the courses currently in your program and what change your making. The Curriculum Coordinator can send you the official state spread sheet showing what's on file for your program; this can also make filling the form out easier. Please, ensure the columns with the course credits add up to the correct total number of credits in your program.

Adding Prerequisites (fill out the appropriate section of the New/Revised form)

After the forms are complete send them to the Curriculum Coordinator for review. If the forms require corrections they will be sent back to you in a PDF showing you what needs to be done (please ensure you make corrections to the most recent copy).  When everything is corrected gather the signatures (Chair, Administrative Asst, other Dept Chair) scan the copies into a PDF and email to the CC. You will be scheduled to attend a 1st reading committee meeting based on your place in the que.

 

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